Spring Registration: PhD and MD/PhD
MD/PhD Students in BUSM:
- Medical students in year I, II, III & IV should register through the Medical School.
On-Line Registration Procedures:
Ph.D. degree student must maintain full-time status either by enrollment of 12 credits or more per semester or by submitting a Certify Full-Time certification form.
- Meet with advisor, discuss course selection and obtain your Academic Advising Access Code for On-line Registration
- To register, log into Student Link using your BU login name, Kerberos password and Academic Advising code and register for classes.
- Students must enrolled for 12 credits or more full-time status.
- After registration is complete, verify schedule on Student Link as well as on Blackboard.
- Full‐time candidates may not register for more than 18 credits without written permission from the program director and academic advisor. If granted this permission, full‐time tuition charges will apply plus $1,710 per credit for each credit above 18 credits.
Important Links and Forms
- Current Course Offerings
- Calendar link for pertinent deadlines
- Student Forms
- Class Adjustment Form (add/drop form)
- Withdrawal and Leave of Absence Form
- Petition Forms
- Petition – PhD Extension of Time
- Diploma, Dissertation Information and Graduation
International Students: Please visit the ISSO site for additional information.
Completion of Graduate Study: All students in graduate study in the Division of Graduate Medical Sciences must register continuously each semester prior to completion of their degree. All final documents, including the dissertation, must be submitted during the last registered semester according to the deadlines on the graduation calendar, and will not be accepted unless all other coursework and requirements of the specific degree have been completed.
Class Adjustment Form (Add/Drop): The Class Adjustment Form should be used to add or drop a class. Please pay close attention to the add/drop deadlines.
Adding a Course:
- Students may add a course via on-line registration or with the Class Adjustment Form through February 4, 2019. Some GMS courses are restricted from on-line registration. For these courses, students must submit a Class Adjustment Form.
Dropping a Course(s):
- Any adjustment to course loads may increase or decrease the tuition due for the semester. Please contact the GMS Registrar regarding tuition adjustments.
- Dropping all classes constitutes withdrawing from the University. A LOA/Withdrawal form must be submitted.
- Students may drop a course via on-line registration following the approval of their advisor without academic penalty or a “W” grade for standard courses through February 26, 2019.
- Students who choose to drop a course after the designated date February 26, 2019 must complete the Class Adjustment Form. Student will receive a “W” grade on their transcript. April 5, 2019 is the deadline for students to drop standard courses.
- To add or drop a non‐standard course, students should use Student Link to view pertinent add/drop deadlines because non‐standard classes have a customized drop schedule.
- If your student status changes from part‐time (0‐11 credits) to full‐time (12‐18 credits) or vice-versa in order to have tuition charges corrected notify the GMS Registrar.
- For Financial Aid adjustment student must notify Ms. Sherill Ashe, Financial Aid Administrator (617-358-9513) in the GMS office, L309
Address Change, Payment, Billing and Health Insurance
Stipend Checks: All PhD students who are currently in their research years need to register by November 30, 2018 to ensure that a January 2019 stipend check is issued on time. Students should check with their departmental administrator to make sure the necessary paperwork is in order.
Financial Aid, Fellowships, Scholarships and Deadlines: Students making any class adjustments to their spring semester schedule will be responsible for notifying the program administrator & Ms. Ashe for any scholarship adjustment needed. If a student has been awarded a fellowship, please notify Ms. Sherill Ashe at the GMS office, as soon as possible in order to establish the student’s financial aid awards.
Payment & Payment Deadlines: All students must be registered and settle their accounts by December 17, 2018. Contact Student Accounting Services for all payment options. Once you complete settlement of your Student Account, you will be considered officially registered and will be entitled to the use of University services.
Billing: For individualized and up-to-date information regarding your Student Account, please visit the Student Link. Students should contact the GMS Registrar or Financial Aid Administrator for any billing error.
Health Insurance Massachusetts Law: Massachusetts Law stipulates that college students registered must be covered by health insurance. Students registered at Boston University are automatically charged for the PLUS student health insurance plan (Aetna Student Health). Please contact Ellen Millman in Student Accounting Services for assistance. If a student is charged for PLUS health insurance but is already covered under a comparable health insurance plan based in the United States, he or she may waive the charge on Student Link under the “Money Matters” tab. Waivers should be completed before the payment deadline. Students who have health insurance charge (s) on their bills cannot ignore the charge. The charge (s) must be paid, waived, or removed by Student Accounting Services by the deadlines.
E-mail Communications: All important GMS communications are e-mailed to the student’s BU e-mail account. It is important that students check their BU e-mail regularly. For those of students who wish to have their e-mail forwarded from their BU account to a different account, please be sure the e-mail forwarding is functioning correctly.
Address Changes/Forwarding Address: Students may change their address on Student Link.
Withdrawing or Taking a Leave of Absence:
Last day to Officially Take a Leave of Absence or Withdraw from the University for Spring 2019 – Wednesday, April 17, 2019.
A student Withdraws from a program when they officially drop ALL courses taken during the current semester and leave their program of study prior to completion of their degree.
A student requests a Leave of Absence (LOA) to take a period time off prior to resuming and completing their program. Student may only take up to two semester (s) of a Leave of Absence.
A student who wishes to withdraw from the University must follow procedures below:
- Meet with their advisor and program director for approval.
- Submit a written request explaining the reason for withdrawal along with the required forms, including the program director’s signature, to the GMS Registrar.
- May be asked to meet with the Associate Provost.
- If approved, a withdrawal is effective on the day it is received by the GMS Registrar and charges are canceled in accordance with the University’s published refund schedule, based on the effective date of the student’s withdrawal.
- Absence from class does not reduce financial obligations or guarantee that final grades will not be recorded.
- MD/PhD students, please contact Dr. Steven Borkan, Dr. Vickery Trinkaus-Randall and the GMS Registrar in L 309.
- All Ph.D. Students should discuss their situation with their Department Chair/ Program Director and advisor.
- Submit the Withdrawal/Leave of Absence Form to the GMS Registrar. Students must return within one year of requesting a LOA to be reinstated without reapplying.
- All PhD students requesting a LOA and /or withdrawal from GMS should meet with the Associate Provost, Dr. Linda Hyman. Appointments can be schedule by calling 617-358-9554.
- Additional expansion of the rules governing leave of absences and withdrawal can be found on the Registration page. Please follow the refund calendar for key dates.
Boston University does not permit a student to enroll simultaneously in more than one graduate program either within Boston University or at another institution, unless those programs have been previously approved by the Trustees of Boston University as a combined degree program.