Fall Registration: PhD and MD/PhD
MD/PhD Students in BUSM:
- Medical students in year I, II, III & IV should register through the Medical School.
On-Line Registration Procedures:
Ph.D. degree student must maintain full-time status by enrollment of 12 credits or more per semester.
- Meet with advisor, discuss course selection and obtain your Academic Advising Access Code for On-line Registration
- To register, log into Student Link using your BU login name, Kerberos password and Academic Advising code and register for classes.
- After registration is complete, verify schedule on Student Link as well as on Blackboard.
- Full‐time candidates may not register for more than 18 credits without written permission from the program director and academic advisor. If granted this permission, full‐time tuition charges will apply plus $1,710 per credit for each credit above 18 credits.
Important Links and Forms, all accessible from the Students page.
- Course Offerings
- Important Dates for pertinent deadlines
- GMS Forms
- Class Adjustment Form (add/drop form)
- Withdrawal and Leave of Absence Form
- Petition Forms and Special Request Forms
- Petition – PhD Extension of Time
- Diploma and Degree Completion
- Dissertation, Thesis and Capstone Forms
International Students: Please visit the ISSO site for additional information.
Completion of Graduate Study: All students in graduate study in the Division of Graduate Medical Sciences must register continuously each semester prior to completion of their degree. All final documents, including the dissertation, must be submitted during the last registered semester according to the deadlines on the graduation calendar, and will not be accepted unless all other coursework and requirements of the specific degree have been completed.
Class Adjustment Guidelines: The Class Adjustment Form should be used to add or drop a class. Please pay close attention to the add/drop deadlines.
Adding a Course:
- Students may add a course via on-line registration or with the Class Adjustment Form through September 9, 2019. Some GMS courses are restricted from on-line registration. For these courses, students must submit a Class Adjustment Form.
Dropping a Course(s):
- Adjustment to course loads may increase or decrease the tuition due for the semester. Please contact the GMS Registrar regarding tuition changes.
- For Financial Aid adjustment student must notify Ms. Sherill Ashe, Financial Aid Administrator (617-358-9513) in the GMS office, L309
- Students may drop a course via on-line registration following the approval of their advisor without academic penalty or a “W” grade for standard courses through October 7, 2019.
- Dropping all classes constitutes withdrawing from the University. A LOA/Withdrawal form must be submitted.
- Students who choose to drop a course after the designated date October 7, 2019 must submit the Class Adjustment Form. Students will receive a “W” grade on their transcript. After November 8, 2019 students may not drop a standard course.
- To add or drop a non‐standard course, students should use Student Link to view pertinent add/drop deadlines because non‐standard classes have a customized drop schedule.
Address Change, Payment, Billing and Health Insurance
Stipend Checks: All PhD students who are currently in their research years need to register by April 30, 2019 to ensure that a June 2019 stipend check is issued on time. Students should check with their departmental administrator to make sure the necessary paperwork is in order.
Financial Aid, Fellowships, Scholarships and Deadlines: Students making any class adjustments to their fall semester schedule will be responsible for notifying the program administrator & Ms. Ashe for any scholarship adjustment needed.
Payment & Payment Deadlines: All students must be registered and settle their accounts by August 3, 2018. Payments should be made to Boston University and can be sent to Student Accounting Services, 881 Commonwealth Avenue, Boston, MA 02215. Payment options for degree candidates are available at Student Accounting Services. All students are expected to use the Student Account Inquiry function on the Student Link to check the balance due on their student account.
Billing: Students should contact the GMS Registrar or Financial Aid Administrator if they have not received a bill by the first week in August, or if there is an error in the bill.
Health Insurance Massachusetts Law: Massachusetts Law stipulates that college students registered must be covered by health insurance. Students registered at Boston University are automatically charged for the PLUS student health insurance plan (Aetna Student Health). Please contact Ellen Millman in Student Accounting Services for assistance. If a student is charged for PLUS health insurance but is already covered under a comparable health insurance plan based in the United States, he or she may waive the charge on Student Link under the “Money Matters” tab. Waivers should be completed before the payment deadline. Students who have health insurance charge (s) on their bills cannot ignore the charge. The charge (s) must be paid, waived, or removed by Student Accounting Services by the deadlines.
E-mail Communications: All important GMS communications are e-mailed to the student’s BU e-mail account. It is important that students check their BU e-mail regularly. For those of students who wish to have their e-mail forwarded from their BU account to a different account, please be sure the e-mail forwarding is functioning correctly.
Address Changes/Forwarding Address: Students may change their address on Student Link.
Withdrawing or Taking a Leave of Absence:
Last day to Officially Take a Leave of Absence or Withdraw from the University for Fall 2019 is Tuesday, December 3, 2019.
A student Withdraws from a program when they officially drop ALL courses taken during the current semester and leave their program of study prior to completion of their degree.
A student requests a Leave of Absence (LOA) to take a period time off prior to resuming and completing their program. Student may only take up to two semester (s) of a Leave of Absence.
A student who wishes to withdraw from the University must follow below procedures:
- Meet with their advisor and program director for approval.
- Submit a written request explaining the reason for withdrawal along with the required forms, including the program director’s signature, to the GMS Registrar.
- May be asked to meet with the Associate Provost.
- If approved, a withdrawal is effective on the day it is received by the GMS Registrar and charges are canceled in accordance with the University’s published refund schedule, based on the effective date of the student’s withdrawal.
- Absence from class does not reduce financial obligations or guarantee that final grades will not be recorded.
Students should discuss their situation with their department chair/ program director and submit the Withdrawal/Leave of Absence Form to the GMS Registrar. Students must return within one year of requesting a LOA to be reinstated without reapplying. All PhD students requesting a LOA and/or withdrawal from GMS should meet with the Associate Provost, Dr. Linda Hyman. Appointments can be arranged by calling 617-358-9554.
Boston University does not permit a student to enroll simultaneously in more than one graduate program either within Boston University or at another institution, unless those programs have been previously approved by the