Access and Borrowing
Phone: (617) 358-4902
Click to jump to a specific topic:
- Departmental Overview
- Library Access Policy
- BMC/Affiliate Accounts
- Library Study Spaces
- Library Photography and Filming Policy
- Accessing Library Holdings
- Course Materials on Reserve
- Medical Offsite Storage Materials Request
- Charles River Campus Item Request
- WorldCat Discovery
- Fines and Billing Information
- Missing Item Search
- Lost and Found/Public Safety
The Alumni Medical Library provides library and information services to faculty, staff and students of the Boston University schools of Medicine, Dental Medicine, and Public Health, and to employees of the Boston Medical Center. The Library is open to Boston University students, faculty, staff and alumni, members of the Boston Library Consortium with valid BLC ID, and members of the Massachusetts Medical Society. Click for the Library Catalog or a description of Library Collections. Use the Purchase Request form to recommend that the Library purchase a book or journal title.
- All faculty, staff and students of Boston University can use their identification cards to check out materials from the Alumni Medical Library.
- All faculty, staff and students affiliated with universities and libraries holding membership in the Boston Library Consortium (BLC) are also eligible to check out materials. A valid BLC card must be presented at time of check out.
- Journals, reference books, reserve books and audiovisual materials do not circulate outside the Library.
- Books in the regular circulating collection are circulated for 56 days. Renew online by signing into your account on the BU Libraries Search screen (look in the upper right corner), then clicking My Account. You can also renew with the Book Renewal Form or by contacting the Circulation Desk at (617) 358-4902 or email@example.com.
- Each book may be renewed up to two times unless another patron has placed a “hold” on the item. When a book is renewed, its due date is 28 days from the day of the renewal. Book renewals must be requested within one week of the book’s due date: Boston University’s online library catalog system does not allow for a book to be renewed prior to one week before its due date.
- If another patron places a “hold” on an item the borrower will receive an email notification with a new due date: 7 days from the time of recall.
- Checked out materials owned by the Medical Library can be returned to any of the other libraries in the Boston University Library system: likewise, Medical Library books can be returned to other BU libraries. Items requested from non-BU libraries using the Medical Library Interlibrary Loan Service must be returned to the Medical Library.
- Patrons are responsible for theft, loss, or damage to items checked out to them.
Library Access Policy
Due to Covid-19, the Alumni Medical Library (L-12) is open to current BU students, faculty, and staff only. See here for current hours.
The L-11 Testing Center and L-1110 classroom will be open as student study space whenever exams and classes are not scheduled.
Face coverings are required at all times and no food is allowed. Beverages are allowed only if a straw is used under the face covering.
Library Use by BMC Hospital Faculty/Staff and Other BU Affiliates
BMC clinical employees, including residents, can use their BMC identification cards to check out materials at the Alumni Medical Library. BMC ID cards can also be used to check out items at the Charles River campus libraries, but only after an initial visit to the Medical Library. If you have already checked out a book at the Medical Library, you will not need to do anything further. If you have not checked out an item and wish to use your ID card at the Charles River campus libraries, please present your card to the staff member at the Alumni Medical Library desk and ask to be added to the library system.
BMC employees are welcome to access online books, journals and databases while onsite in the library: please ask a member of the library staff to sign you onto a computer to access these resources.
Boston University Affiliated Faculty at other institutions are also eligible for access: see the Information for Affiliated Faculty for details.
BU Affiliates at BMC (those with an appointment at BU), and BMC residents with BU appointments, may register for a BU (Kerberos) ID and password to sign in for remote access to Boston University’s online books, journals and databases. Please see the Affiliate Account information to set up or renew an account. Our licensing contracts with the providers of our electronic resource do not allow us to provide remote access beyond these limitations.
If you have questions regarding the form or your individual account, please contact BUMC IT via the Computing Help Desk:
E-mail BUMC IT
See the information on accessing electronic resources for more details about accessing materials once you have a BU ID and password set up.
Library Study Spaces
Quiet Study: L-13
- Open seating at study tables and carrels, or reserve a study room
- L-12: Open seating at study tables
- L-13: Open seating at study tables and carrels, or reserve a study room
- When exams are not scheduled: L-1101 Testing Center
- When classes are not scheduled: L-1110 Computer Classroom
Library Photography and Filming Policy
Prior approval by the Communications Office is required in advance of any photography or filming in the Alumni Medical Library. No unauthorized photography or filming is allowed in the Alumni Medical Library.
Please contact the Communications Office as early as possible since scheduling and coordinating appointments and locations requires advance planning. Please contact Gina DiGravio, Media Relations Manager, at (617) 638-8480, or firstname.lastname@example.org.
The Medical Campus Communications Office will evaluate all requests and determine whether or not a request is approved. The Communications Office will review with the requestor the BU Medical Campus Policies and Procedures. The Communications Office will also determine whether or not the Alumni Medical Library is the most appropriate location on campus for a photography or filming need.
If a request is approved, the Communications Office will coordinate a date, time, and location with the Alumni Medical Library.
Accessing Library Holdings
- Boston University’s Library Catalog and tips for searching the Library Catalog
- Boston Library Consortium
- WorldCat Discovery Book and Journal Holdings
- Click here for information on how to renew a book you have checked out
- Click here to make a purchase request for a book or journal
- Remote Access and Troubleshooting Tips for online resources
Course Materials on Reserve
The Print Reserves Collection is located on the 12th floor of the Library behind the Circulation Desk. Reserve materials are loaned for a period of two hours and are for library use only.
The purpose of the Print Reserve Collection is to make required course readings easily accessible to Boston University students. By limiting the amount of time such material may be checked out and requiring that the material remain in the library during use, the Library ensures that all students in a class have the opportunity to make use of it. Additionally, the Reserve service provides a secure location for heavily-used items.
If you are a course instructor on the Boston University Medical Campus (Schools of Medicine, Dental Medicine or Public Health), please view the Faculty Reserves page for instructions on how to place materials on reserve for your course.
The Circulation Services staff will relocate reserve materials that are no longer being used by a course instructor to the general collection. The course instructor must fill out or update a Reserve Request Form at least 14 days before these materials are needed on Reserve to be sure they are available when assigned.
Medical Library Offsite Storage Materials Request
All historical print journals, and some older print books, are held in an offsite storage location (indicated in the catalog description as “Alumni Medical Library Off-site Storage”). Please use the form Order Articles and Books to request that print books or copies of journal articles held in Medical off-site storage be retrieved for you. This normally takes 1-2 business days. Copies of scanned articles or book chapters will be emailed to you: print books will be brought to the library and you will be notified when you may come and check them out.
Charles River Campus Item Request
Students, faculty and staff of the Schools of Medicine, Dental Medicine, Public Health and the Boston Medical Center may use the Order Articles and Books form to request loanable materials available from other libraries within the BU Library System. Books checked out from other BU libraries may be returned at the Medical Library.
Please use the Order Articles and Books form to request a book held by a BLC member library.
If you need help placing a request, please call the Circulation Desk: (617) 358-4902.
Fines and Billing Information
- If a patron fails to return a checked-out item 7 days past its due date, they will receive a late notice requesting that the item be returned immediately.
- If the book is not returned 14 days after the first notice is sent, a second late notice is mailed.
- If the item is still not returned within an additional 20 days, a final late notice is sent. At this point:
- If a patron does not return the item 10 days after the final notice has been sent, they will be billed a $70 replacement charge per item (or cost of the item — whichever is greater) along with a $30 non-refundable billing fee. (Students’ university accounts are automatically billed for unreturned items. Faculty and staff must pay replacement charges or fines directly to the Library). BUMC and BMC faculty and staff will be blocked from checking out materials from all Boston University libraries. Blocked records cannot be reinstated until the overdue item is returned or the payment is received.
- Patrons who return items after receiving a billing notice are not required to pay the full $100 or replacement value of the item. As long as the item is returned in good condition and within a reasonable time, the patron is required to pay only a $30 non-refundable billing fee.
- When a patron returns the item, library records are immediately unblocked (if applicable) as long as all fines have been paid in full.
Missing Item Search
If you are unable to locate an item on the shelves, first ask at the Circulation Desk so that staff can check to see if it is on a cart waiting to be re-shelved. If Library staff are also unable to find the item, please fill out the Missing Item form. Library staff will conduct multiple searches over a period of several weeks for each item reported missing. If an item is found, you will be contacted by email.
Lost and Found Items, Public Safety Services
For items lost at the Alumni Medical Library call the Circulation Desk at (617) 358-4902. Lost and found items will be placed in a box by the service desk, or (if unique/valuable) returned to the Public Safety Department on the same day that the items have been found.
The Public Safety Department will provide vehicular or pedestrian escorts to garages, lots and surrounding medical center buildings during night and weekend hours upon request. Click BUMC Public Safety Services for more information about services provided by the BUMC Public Safety Department.