Faculty Appointments & Promotions

Chobanian & Avedisian School of Medicine Appointment & Promotion Guidelines

Affiliated Faculty: Guidelines and Approval Form

Voluntary Faculty: Guidelines and Approval Form

All materials for faculty appointment and promotion dossiers must be received by the deadlines listed below, and will be included in the FAP Committee meeting, providing the appointment package is complete.

* Unmodified and Modified Associate Professor and Professor (i.e. ASCP, PROF, CLPROF, CLASCP, RPROF, RASCP, AJPROF, and AJASCP) need to be assigned to FAP members for review and should be submitted a month prior to the FAP meeting.

**All other dossiers includes unmodified and modified Assistant Professors, Instructors, secondary appointments, and change in titles. These can be submitted up to three weeks before the FAP meeting.

Please note: Unmodified Associate Professor and Professor package submissions are reviewed/approved by the FAP Committee and Boston University Chobanian & Avedisian School of Medicine Executive Committee. Per BU Bylaws, the packets are then forwarded to the BU President for review/approval (this will require more time for approval consideration). If Faculty Affairs receives an incomplete package, the package may not be included until the next meeting.

Completed dossiers must be uploaded by designated department administrators to https://adapt.bumc.bu.edu/. If you are a faculty member, please submit the forms to your department.

Unmodified Titles

• FAP Checklist – Unmodified Titles (Updated 06/05/2024)
• Log Sheet Template
  • This form is for appointments or promotions to the rank of Instructor, prefix “Clinical” or “Research” Assistant Professor, Associate Professor, and Professor, and secondary appointments (requested at a separate time from primary appointment)
• Chair’s Cover Letter
  • The Chair’s letter should provide a thorough description of the rationale for the proposed appointment or promotion, with particular evaluation of the excellence of the candidate relative to objective measures, outcomes, and benchmarks of pertinent peers.
• Personal Statement Template
  • Personal Statements should only be one page in length (2 pages in extraordinary circumstances).
  • In narrative format, the candidate succinctly summarizes his/her teaching, research, clinical, and service activities.  Please emphasize the significance, innovation, and dissemination of your activities/work.  For promotions, please only include information from the time the individual was last promoted.  This needs to come directly from the candidate as a first person.
  • Please specify the candidate’s CAMED or BU committee service and include this information within the candidate’s Personal Statement and the Chair’s letter.
• BU CV Template (Revised 07.27.2026)
  • The date on the CV must be current and cannot be more than three months old when submitting to the Dean’s Office.
• Evaluator List
  • This list identifies and separates internal (i.e., evaluators from Boston University) and external evaluators.  Additionally, the list of internal and external evaluators should be alphabetical.
  • Evaluator List Example for Assistant Professors
  • Evaluator List Example for Associate Professors and Professors
• Evaluator Solicitation Letter
  • The letter sent by the Chair of the department requesting evaluation of the candidate must be included with dossier submission.
  • Unmodified Letter Template
• Evaluator Letters
  • For appointments and promotions to Associate Professor and full Professor with unmodified titles, all letters must be at arms-length. None of the evaluation letters may come from close friends, mentors, and active collaborators.
  • Evaluation letters must come from faculty at the proposed rank of the candidate or higher.
  • Evaluation letters should less than one year old when submitted for FAP committee review.

Modified Titles

• FAP Checklist – Modified Titles (Clinical, Research, Emeritus, Adjunct) (Updated 06/20/2024)
• Templates and examples of the following required documents for modified titles are the linked above:
  • Log Sheet Template
  • Chair’s Cover Letter
  • Personal Statement
  • BU CV
  • Evaluator List
• Evaluator Solicitation Letter
  • The letter sent by the Chair of the department requesting evaluation of the candidate must be included with dossier submission.
  • Modified Letter Template
• Evaluator Letters
  • For appointments and promotions to Associate Professor or Professor with modified titles of Clinical or Research, all evaluation letters are not required to be at arms-length.
  • Evaluation letters must come from faculty at the proposed rank of the candidate or higher.
  • Evaluation letters should be less than one year old when submitted for FAP committee review.

 Secondary

• If submitting the dossier at the same time as primary appointment, please submit a joint chair letter and a log sheet with votes from both departments.
• If submitting the dossier separate from the primary appointment, please submit a log sheet with votes from the secondary department, a chair letter, and updated BU CV.

• Faculty Hiring Checklist
  • Appendices for Hiring Checklist
• For the most current offer letter templates, please email camedFAP@bu.edu

• Data Request Form
• Please allow up to two weeks from when this form is submitted