Student Evaluation & Promotions Committee
The Student Evaluation & Promotions Committee (SEPC) meets monthly to consider student petitions for exceptions to policy and procedure, to review academic performance/professional comportment as requested by the Associate Dean for Student Affairs, or for any other purpose as determined by the SEPC Chair.
SEPC meetings are generally on the first Thursday of every month. Petitions are due on the Monday prior to a meeting, or Tuesday, if the Monday is a holiday.
Students who plan to submit a petition, or who have been informed that they are on the agenda, must complete the following steps ahead of the meeting:
- You must meet with a Student Affairs Dean to review your plans and your petition, or to discuss why you are meeting with the SEPC. You may request to review materials considered by the SEPC.
- You must meet with the Registrar regarding any change of registration status, and you must submit an SEPC petition.
- If you have loans or scholarships and you plan to change your registration status, you must meet with Student Financial Services, to review how any change in registration status may affect your loans and scholarships.
Leave of Absence (LOA)
Student may petition for a Leave of Absence (LOA). LOAs are granted for a semester or for a year, and there is a total limit of two years permitted for LOAs, so the student will meet the School of Medicine requirement of completing their medical education in no more than six years. Note: students must petition the SEPC both to go on Leave and return from Leave.
Leaves can be taken for:
- personal or family reasons.
- medical reasons:
- prior to your Leave, your health care provider must provide a letter to Dr. Angela Jackson recommending a Leave.
- to petition to return from a Leave, your health care provider must provide a fit-to-return letter to Dr. Angela Jackson affirming your ability to meet the standards and requirements of the medical curriculum, and you must be evaluated by Student Health Services as ready to return to the medical curriculum.
Students may also be required to take a Leave of Absence by the SEPC.
A student who has failed too many courses in a curricular year to remediate the year by examination may petition to repeat the curricular year. A curricular year may not be repeated more than once.
A student who is not in good academic standing may petition to enter the Decelerated Curriculum and spread the curricular year over a period of two years.
A student may petition for an excused absence for a specific time period out of a semester. The excused time will be made up at a later time, without the need to request any extended time in the four-year medical curriculum.