2024 DoM Evans Days Abstract Submission Guidelines!

Key Dates

Abstract Submission dates:          May 30th – June 27th

Poster submission dates:              July 30th – September 9th

Poster presentation date:            October 10th

Please note: By submitting an abstract, you are committing to submit a poster through ePosterboards online platform.

Abstract Submission Guidelines

Instructions for Completing the Online Abstracts Form

  1. In order to submit an abstract, we request some information about you. Please provide the following.
    1. Your name
    2. Section/Department
    3. Your Mentor
    4. Research Collaborators
    5. Preferred email and phone number
    6. Home mailing address
    7. Recent Headshot
    8. Include a brief bio of yourself (where did you go to school, research interest, etc.)
    9. Is this research Basic Science or Clinical?
    10. 3 Keywords

Once step one is complete and reviewed you will then be able to submit your abstract(s). Abstract submission will be open on Thursday, May 30; it must be submitted by Thursday, June 27 by 11:59pm EST.

  1. Evaluation of abstracts will be based on the following considerations. You will be asked to address each of these items in separate text boxes. The total character limit is 1470 for the four boxes combined.
    1. Objective: Research rationale, objectives and/or hypothesis are well defined and clearly stated.
    2. Methods: Research methods are appropriate for the study objectives/hypothesis and describe what was done concisely.
    3. Results: Results are clearly presented and directly address the objectives and convincingly support or refute them.
    4. Conclusions: Conclusions are supported by the data, indicate the novelty and/or impact of the research and address the limitations and/or future directions.
    5. Image Size: No larger than 2in high x 4in wide for publication purposes.

 

  1. The abstracts receipt deadline Thursday, June 27, by 11:59pm will remain firm and any abstracts received after the deadline will not be accepted.

 

  1. Everyone is encouraged to submit an abstract and all will be considered for presentation on Evans Day. However, previous winners of the trainee Evans Days Oral Presentation & Poster Awards within the past three years will not be eligible for an award this year unless the subject of the abstract is completely different than the previous award-winning submission.

Submission Rules

  1. Abstracts submission portal will open on Thursday, May 30, and will close after Thursday, June 27 at 11:59 PM, EST.
  2. Character Count: Abstracts are limited to 1470 characters, not including spaces. Image size should be no larger than 2in high x 4in wide for publication purposes.
  3. Make abstracts as informative as possible, including a brief statement of the purpose of the study or why it was done, the methods used, the results observed, and the author(s)’ conclusions based upon the results. Actual data should be summarized. It is inadequate to state “the results will be discussed” or “the data will be presented.” Abstracts must be written in English.
  4. You will be asked to partition your abstract into four section: Objective, Methods, Results and Conclusions. The total limit for all four sections combined is 1470 characters.
  5. NO REVISIONS to abstracts will be allowed after the deadline.
  6. Authorship on multiple abstracts permitted (1st authorship is permitted on one abstract only).
  7. All Department of Medicine faculty, fellows, housestaff, post-docs, and graduate students may submit abstracts.
  8. Submissions are accepted from any BUMC member but ONLY DOM Trainees, Students, and Post docs will be eligible for competitive awards.
  9. Work done at another institution can be accepted as long as It was done in collaboration with a DOM faculty member.
  10. Upon completion of your submission you will receive an email confirmation.
  11. Please be prepared to submit a poster in PDF or Powerpoint format to accompany your abstract. We will reach out to you once the abstract submission deadline has closed with more information on how to prepare your poster. The deadline for poster submissions will be September 9th.

If you have any questions please feel free to reach out to Christine Choi at choikp@bu.edu.

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