Resources

Resources for Planning an Event on the Medical Campus

How to Request  Space on the Medical Campus

Request space via 25Live https://25live.collegenet.com/pro/bu or contact the team at BUMC IT Educational Media – Central Scheduling – bumc-centralscheduling@bu.edu

More information can be found here:  https://www.bumc.bu.edu/bumc-emc/room-scheduling/

Room and service rates can be found here: https://www.bumc.bu.edu/bumc-emc/files/2023/04/Final_Room-Use-Fees-Summary_041123.pdf

AV Assistance

Please enter your details into your Live 25 reservation.  For more complex set ups, please contact the team at BUMC IT Educational Media – Instructional Services – edmedia@bu.edu  or https://www.bumc.bu.edu/bumc-emc/instructional-services/


Catering Options

If you prefer, you may use your own caterer at events on the medical campus. Please note:  if alcohol will be available, your caterer must hold a liquor license.  Please see the BUMC Alcohol Policy here: https://www.bumc.bu.edu/camed/faculty/alcohol-guidelines/

    Public Safety

    If you have non-affiliated visitors attending events, please work directly with Public Safety to plan for their access
    (Public-Safety-Management@bu.edu).

     

    Facilities Set Up for Your Event

    Please enter your details into your Live 25 reservation.  For more complex set ups, please contact John Flynn at jmflynn@bu.edu 

    The events office can assist with event diagrams for Hiebert Lounge.

    Day of facilities questions can be referred to BUMC Control who can be reached at 617-358-4144 or
    CPO-FMO-BUMC-CONTROL-CENTER CPO-FMO-BUMC-CONTROL-CENTER@bu.edu


    Event Accessibility

    Disability & Access Services has information on how to make your event accessible, including a check list, at https://www.bu.edu/disability/making-your-event-accessible%e2%80%af/

    The link below is to a form that needs to be populated in order to secure CART/Captioning services for the event. The sponsoring department needs to issue that request for services. https://www.bu.edu/disability/interpreter-cart-request-form/


    Publicizing Your Event

    More information on how to publicize your event including digital signage, e-communications and calendars can be found here:  https://www.bumc.bu.edu/camed/news-events/publicizing-events/


    Signage

    The events office has a variety of branded signage that can be borrowed for your event.  This includes

    • Pop Up Signage
    • Banners
    • Tablecloths and table runners
    • Step and Repeat Banners

    Please email medevent@bu.edu to request.


    Parking

    Information on parking for visitors and guest can be found at: https://www.bu.edu/transportation/parking/charles-river-campus-parking/crc-guests-visitors/crc-departmental-guest-passes/


    Resources for Booking at Event on the Charles River Campus

    https://www.bu.edu/meetatbu/

    Note that if you have access to Live 25 for the med campus,  you do not have access at CRC.  Call or email Events and Conferences at 617-353-3520 or meet@bu.edu


    Parking for Event at Charles River