Resources

Resources for Planning an Event on the Medical Campus 

How to Request Space on the Medical Campus

Request space via 25Live https://25live.collegenet.com/pro/bu or contact the team at BUMC IT Educational Media – Central Scheduling – bumc-centralscheduling@bu.edu

More information can be found here:  https://www.bumc.bu.edu/bumc-emc/room-scheduling/

Room and service rates can be found here: https://www.bumc.bu.edu/bumc-emc/files/2023/04/Final_Room-Use-Fees-Summary_041123.pdf

AV Assistance

Please enter your details into your Live 25 reservation.  For more complex set ups, please contact the team at BUMC IT Educational Media – Instructional Services – edmedia@bu.edu  or https://www.bumc.bu.edu/bumc-emc/instructional-services/

Catering Options

If you prefer, you may use your own caterer at events on the medical campus. Please note:  if alcohol will be available, your caterer must hold a liquor license.  Please see the BUMC Alcohol Policy here: https://www.bumc.bu.edu/camed/faculty/alcohol-guidelines/

    Event Accessibility

    Disability & Access Services has information on how to make your event accessible, including a check list, at https://www.bu.edu/disability/making-your-event-accessible%e2%80%af/

    The link below is to a form that needs to be populated in order to secure CART/Captioning services for the event. The sponsoring department needs to issue that request for services. https://www.bu.edu/disability/interpreter-cart-request-form/

    Set Up for Your Event

    Please enter your details into your Live 25 reservation.  For more complex set ups, please contact the events office at medevent@bu.edu for direction on who to contact.

    The events office can assist with event diagrams for Hiebert Lounge.

    Day of facilities questions can be referred to BUMC Control who can be reached at 617-358-4144 or
    CPO-FMO-BUMC-CONTROL-CENTER CPO-FMO-BUMC-CONTROL-CENTER@bu.edu

    Lactation Rooms

    Please see https://www.bu.edu/eoo/pregnancy/lactation-support/medical-campus-lactation-rooms/ for a list of medical campus lactation rooms.

    Parking

    Information on parking for visitors and guest can be found at: https://www.bu.edu/transportation/parking/charles-river-campus-parking/crc-guests-visitors/crc-departmental-guest-passes/

    Public Safety

    If you have non-affiliated visitors attending events, please work directly with Public Safety to plan for their access
    (Public-Safety-Management@bu.edu).

    You must contact Public Safety if your event will be during the evening or on a weekend to ensure access to the campus buildings.

    Publicizing Your Event

    More information on how to publicize your event including digital signage, e-communications and calendars can be found here:  https://www.bumc.bu.edu/camed/news-events/publicizing-events/

    Signage

    The events office has a variety of branded signage that can be borrowed for your event.  This includes

    • Pop Up Signage
    • Banners
    • Tablecloths and table runners
    • Step and Repeat Banners

    Please email medevent@bu.edu to request.

    Resources for Booking at Event on the Charles River Campus

    Scheduling

    https://www.bu.edu/meetatbu/

    Note that if you have access to Live 25 for the med campus,  you do not have access at CRC.  Call or email Events and Conferences at 617-353-3520 or meet@bu.edu

    Parking