BUMC IT – EdMedia – Central Scheduling

Please Note Updated Medical Campus Space Availability: Alumni Medical Library, Instructional/Study Space
Effective at 6 a.m. Friday, March 20, 2020:

L1101 Testing Center and L1110 classroom will be open as student study space Monday-Friday from 6 a.m.-6 p.m. and weekends from 8 a.m.-6 p.m. Access to the floor during scheduled hours is available via L-building elevators and emergency stairwells, and the Alumni Medical Library L12-13 floors will be closed.

Remote reference, education and research services will be provided seven days per week from 9 a.m.-5 p.m. via refquest@bu.edu and Zoom. Interlibrary Loan borrowing of e-journal articles and e-book chapters will be provided remotely Monday-Friday from 9 a.m.-5 p.m.

What’s Open – In addition to L11, available instructional and student study space (while maintaining physical distancing):

Instructional (L) Building – L109ABC, L107, L112, Hiebert Lounge
A Building – A4 Medical Student Lounge and adjacent small rooms (medical students only)
Housman 1 – McNary Learning Center Classrooms
All faculty, staff and students should have their BU ID with them at all times, in case spaces are card-access only

Central Scheduling:  The Central Scheduling team manages medical campus space requests for curriculum and non-curriculum activities that use instructional and event locations.
Curriculum space requirements are prioritized before non-curriculum events. Instructional and event spaces are scheduled on a semester basis.
Non-curriculum events and activities are scheduled after curriculum space needs are finalized. 
Requesting Space at BU Medical Campus:  Requests for instructional and event space are entered directly by clients using 25Live Pro, BU’s on-line scheduling platform.
Training is required to receive a 25Live Pro user account http://www.bumc.bu.edu/bumc-emc/25-live-trainings/.
Requests for space cannot be submitted via email.

BU Requesters:

Step 1:  Go to https://25live.collegenet.com/pro/bu and log in using your BU kerberos account (this gets you into the system and ready for training).
Step 2: Attend a 25Live Pro training session. Dates and time are listed here:  http://www.bumc.bu.edu/bumc-emc/25-live-trainings/.
Note: You are welcome to bring an example of, or an actual event, that you need to schedule to enter following the training session.
Step 3:  Enter a space request in 25Live (following your training session).

BMC Requesters:

Step 1:  Double check to be certain that you do not have a BU kerberos account.
Note: If you do not know if you have a BU email account or have one that you do not use and need help reactivating, contact BUMC Client Services bumchelp@bu.edu
After reactivating your BU email, go through “BU Requestor” Steps 1 – 3 listed above.
Step 2:  Send an email to bumc-centralscheduling@bu.edu to request that Central Scheduling sponsor you for a BU Affiliate Account. Include the following info:
. Legal Name
. Date of Birth
. Personal Email
. Contact Telephone Number
Note:  Requests that do not include complete info A thru D, cannot be processed and you will not be able to request space.
Step 3:  You will be contacted by BU Client Services via your personal email in order to complete the Affiliate Account (BU kerberos).
Step 4: With your active BU kerberos account, follow the “BU Requestor” Steps 1 – 3 listed above.

For more information click the links below:

We look forward to working with you for space reservations.

Michael Glumac, Lead Central Scheduler mglumac@bu.edu . 617 358 0115
Shannon Kelly, Central Scheduler shanmk@bu.edu . 617 358 0144
Lucy Milne, Director lmilne@bu.edu . 617 358 0088

BUMC IT – Educational Media – Instructional Services . Central Scheduling
72 East Concord St. Suite L310
617 358 1111 – One Help