BUMC IT – EdMedia – Central Scheduling

The Central Scheduling team manages Medical Campus space requests for curriculum and non-curriculum activities that use instructional and event locations.
Guidelines for Fall Indoor/Outdoor Catering Events as of 8/19/21. More information will follow:
Fall Catering & Events recommendations from the medical advisory group 
  • Venues/Capacities: Attempt to limit the number of invitees/attendees and use the largest space available. Plan outdoor events whenever possible.
  • Masking: Indoor mask mandate requires that masks remain on, except when eating or drinking. Outdoor events, with or without food, do not require mask-wearing.
  • Registration process: If a student-only event requires badging. If faculty/staff event, show daily symptom attestation green “cleared” email.
  • Attendees from outside the University: If an event includes attendees from outside the university, we encourage vaccination and that they provide an acknowledgment that they are symptom-free. A guest list would help facilitate contact tracing for Healthway (should include name, phone number, and address).
  • Meal service:
    •  Buffet—have ample hand sanitizers and plating provided by a food service staff member as opposed to individuals leaning over food and touching utensils. o Reception-style (including passed, individually portioned items) should not use common serving tools.
    • Served (plated salads, entrees, and/or desserts, hand-served by staff to individual diners) – space out dining seating as much as possible
    • Alcohol served via bartender – no restrictions o If the event has multiple activities (lecture, socializing, dining), we recommend a dedicated space for food/beverage consumption if possible, to avoid masks being removed for the duration of the event.
Return to campus changes as of July 1:
  • BUMC instructional space has returned to pre-COVID capacities.
  • Masking remains a requirement indoors for faculty, students and staff. 
  • No food or beverages are permitted except in Food Designated areas: Where to Eat on the Medical Campus
We hope the following links below related to using and requesting space are helpful.
Revised Guidelines on Campus Visitors and University-Sponsored Travel
Take a look at the BUMC Classrooms Using BU’s “Find-a-Classroom”
Curriculum space requirements are prioritized before non-curriculum events. Instructional and event spaces are scheduled on a semester basis.
Non-curriculum events and activities are scheduled after curriculum space needs are finalized.
Requesting Space at BU Medical Campus:  Requests for instructional and event space are entered directly by clients using 25Live Pro, BU’s online scheduling platform.
Training is required to receive a 25Live Pro user account http://www.bumc.bu.edu/bumc-emc/25-live-trainings/.
Requests for space cannot be submitted via email.

BU Requesters:

Step 1:  Go to https://25live.collegenet.com/pro/bu and log in using your BU Kerberos account (this gets you into the system and ready for training).
Step 2: Attend a 25Live Pro training session. Dates and time are listed here:  http://www.bumc.bu.edu/bumc-emc/25-live-trainings/.
Note: You are welcome to bring an example of, or an actual event, that you need to schedule to enter following the training session.
Step 3:  Enter a space request in 25Live (following your training session).

BMC Requesters:

Step 1:  Double-check to be certain that you do not have a BU Kerberos account.
Note: If you do not know if you have a BU email account or have one that you do not use and need help reactivating, contact BUMC Client Services bumchelp@bu.edu
After reactivating your BU email, go through BU Requestor Steps 1 – 3 listed above.
Step 2:  Send an email to bumc-centralscheduling@bu.edu to request that Central Scheduling sponsor you for a BU Affiliate Account. Include the following info:
. Legal Name
. Date of Birth
. Personal Email
. Contact Telephone Number
Note:  Requests that do not include complete info A thru D, cannot be processed and you will not be able to request space.
Step 3:  You will be contacted by BU Client Services via your personal email in order to complete the Affiliate Account (BU Kerberos).
Step 4: With your active BU Kerberos account, follow the “BU Requestor Steps 1 – 3 listed above.

For more information click the links below:

We look forward to working with you for space reservations.

Michael Glumac, Lead Central Scheduler mglumac@bu.edu . 617 358 0115

Shannon Kelly, Central Scheduler shanmk@bu.edu . 617 358 0144

Latia Santos, Central Scheduler lasantos@bu.edu . 617 358 0110

Lucy Milne, Director lmilne@bu.edu . 617 358 0088


BUMC IT – Educational Media – Instructional Services. Central Scheduling
72 East Concord St. Suite L310
617 358 1111 – One Help