Publicizing Events

There are a variety of communications tools available to publicize events of interest to faculty, staff and students at the Boston University School of Medicine and Boston Medical Center.  The Communications office can also assist with external communications.

Digital Signage

Flat panel displays are available for announcements in the BUSM Instructional building. Generally signage promotes events taking place on the BU Medical Campus, the BU Charles River Campus or at Boston Medical Center that are of interest to faculty, staff and students. Please note that displays may not include clinical research studies or commercial advertisements. Please allow two business days for approval of your announcement.

BUSM
Submit flat panel announcements for display in the BUSM Instructional building by contacting  medcampuscomm@bu.edu.

Boston Medical Center

BMC has over 20 flat screen TVs, located in lobbies and cafeterias across campus, that display campus news and events around the clock. The signs are visible to employees, patients, and visitors and managed by the communications team.

If you are interested in submitting an announcement for posting, you can email communications@bmc.org, but first, please consider the following:

  • Events must be open to all staff
  • Announcements must be appropriate for the general public
  • Content length must be short enough to be read in 10 seconds or less
  • Digital signage specs: 1920 x 1080px

Announcements will be posted within five business days.

E-Communications

Boston University Medical Campus Weekly Event Listing e-mail
This is a weekly e-mail that is sent to faculty, staff and students on the Boston University Medical Campus every Monday. The weekly e-mail lists news and events of interest to the BUMC community. To submit an event for the weekly e-mail: go to http://wwwapp.bumc.bu.edu/weeklyemail/, complete the form and click submit. Submission may be submitted three weeks prior to date of the event. The deadline for submissions is close of business on Thursday.

BUSM This Week
To submit content, please email your information to busmcommunications@bu.edu. It is our policy to only include items we received by noon on the Thursday prior to the Sunday newsletter. Generally we post Save the Date or Action Items four times (one month before an event).

For Action Items, please provide: 

  • Headline
  • One to two short sentences of information
  • Who/how to submit (with a hyperlink)
  • Deadline for the action item
  • Contact person
  • URL of a page containing more information (optional)

Events or Save the Date submissions require: 

  • Headline
  • One to two sentences of information
  • Date, time, location
  • URL of a page containing more information (optional)

For News submissions, please provide: 
A few details of the award or new faculty member and a photograph. If the information is already posted somewhere, please provide a URL.

BUSM Student Activity Digest
For groups and organizations that would like an event to be featured in the weekly MD Student Activity Digest, please complete this form.  The deadline is 5 p.m. every Wednesday. When filling out this form, please double check for accuracy of all information, including the date, time and location of each event. The Student Activity Digest will be sent out every Friday.  Please note, submissions will only be included the digest for a maximum of three weeks. For questions, please contact Amanda Kaufman, Student Affairs Coordinator at akaufm@bu.edu

The BMC Brief
The BMC Brief is an e-newsletter for the BMC community. The newsletter highlights staff and department happenings, research breakthroughs, and clinical care and showcases employees’ commitment to providing exceptional care, without exception. The BMC Brief is sent to staff once a month. To submit a story idea, send an email to communications@bmc.org.  Learn more about the BMC Brief here.

Boston Medical Center
The hospital has a weekly news and events email that is sent to all staff on Mondays, called The Week Ahead. If you are interested in submitting an announcement or event that is appropriate for all staff, please complete this form for consideration. The deadline for submissions to be included in the following week’s email is Friday at 5 p.m.

Additionally, if you’re interested in highlighting staff, faculty, research breakthroughs, awards, or have an interesting story idea to share, please email communications@bmc.org.

Calendar Listings

Boston University Calendar (Events on the Charles River Campus and the Medical Campus)

  • To submit an event for approval for the Charles River Campus, go to http://www.bu.edu/calendar/
  • Click “submit event” on top tool bar.
  • Enter login name and Kerberos password.
  • Complete the form and submit.

Please note selected items from this calendar also appear on the BU Today website calendar.

Boston University Medical Campus
Faculty and staff affiliated with BUSM may submit listings for consideration through their department Web administrator. Members of the GSDM and BUSPH communities should contact their web editors with requests. Those with kerberos passwords may also  submit here. Choose “‘new event”.  Once you click this you will be taken to a form.  Fill it out and submit your event for approval.

School of Medicine Calendar Listings
This calendar is displayed on the BUSM web site. BUSM faculty and staff should submit events to their department Web administrator. The administrator will post it to your department page and it will automatically forward to the BUSM calendar. Those with kerberos passwords may also  submit here. Choose “‘new event”.  Once you click this you will be taken to a form. Fill it out to submit your event for approval.

Boston Medical Center
If you would like to submit an event to BMC’s calendar, which is located on the homepage of the hospital’s intranet, please email communications@bmc.org with the following details:

  • Event title
  • Event description
  • Date
  • Start and end time
  • Event location
  • Contact name and email for questions

Media Relations

If you would like assistance promoting news and events externally through news outlets, send an email to BUSM Media Relations Associate Director Gina DiGravio.

Social Media

The BUSM Communications office will share content from university organizations if that content supports the mission of the School or enhances campus life/environment for students, faculty and staff. If you have questions, contact Sara Frazier. Get social media tips here.