Frequently Asked Questions
What is a funding profile?
A funding profile consists of a funding source and its related billing information.
What forms of payments are accepted?
Boston University source accounts (grant or non-grant), Boston Medical Center activity account, Evans Medical Foundation accounts, external purchase orders and check.
What happens after my funding profile has been approved?
After your funding profile has been approved use the account number(s) provided to you in the approval email to reserve core resources. Give the account number only to the individuals you would like to have charge against your account(s). If you charge against more than one service, make sure billing is to the appropriate source/grant. To make a reservation use the iLab System
Does every individual using a funding source need to complete the funding profile form?
No, only the PI or the PI’s Administrator needs to complete the funding profile form and only once.
How long will it take for my funding source to be processed?
Boston University, Boston Medical Center, and Evans Medical Foundation founding sources:
Some BU accounts will automatically be approved, e.g. grant accounts for which you are the PI. Other funding sources will be approved/denied in 1 business day. Once the funding source is approved, it will be pushed to iLab at approximately 11 pm.
Other (external) funding sources:
These will be coordinated with the core director and time to approval will depend.
I have multiple funding sources do I need to fill out the form multiple times?
Yes, you need to fill out the form multiple times.
What happens after my account is approved?
You will receive an email with an account number to use when reserving core resources and a link to the core scheduling system. You can forward the account number to any individual you want to reserve core resources. Again, make sure Core users know to assign a charge to the appropriate account if you use more than one.
How do other people reserve resources using my funding profile?
After receiving the approval email for your funding profile, you can take the account number provided to you and give it to these individuals. When an individual uses your funding profile for the first time you will receive an email stating that person X is using your account to reserve core resources.
When will I be billed for my core resource usage?
You will be billed 2-4 weeks after your reservation.
I accidentally missed my reservation, will I be billed for it?
It depends on the specific core resource and if your reservation prevented other people from using it.
How will I be notified of when my bill is ready?
You will be notified by email.