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IRB Review Times and User Satisfaction

UPDATED 09/28/2020: IRB Review Times: The IRB continues to work through a high volume of complex submissions related to changing study procedures due to the COVID restrictions, and as a result, review times continue to be delayed as compared to pre-COVID-19. These types of amendment require a significant time commitment. For more information, please see here.

Review Times

To keep you up to date on how long it is taking the IRB to review various types of submissions, we update the table and graph below every quarter. The table displays the number of days (median and range) from date of submission until date of final determination (approval or rejection) for submissions that reached a final determination during the fourth quarter of 2020. Some types of review require that the submission be sent back and forth between the IRB and the investigator. So we also show the number of days that protocols spend in the IRB office versus in the investigator’s office.

In addition to these median data, here are the 75th percentile data. That is, how long did the IRB take to finalize the review of 75% of all submissions. For full-board, expedited, and exempt reviews, the 75th percentile review times were 53 days, 8 days, and 21 days respectively.

James Feldman, MD, IRB Chair

Stephen Pelton, MD, IRB Chair

David Kaufman, ScD, IRB Chair

Sanford Auerbach, MD, IRB Chair

Matthew Ogrodnik, MS, CIP, Director, Office of Human Research Affairs

Review Time for Submissions that Reached Final Determination During the Fourth Quarter of 2020
Number Days from
submission until
final determination*
Days in IRB office* Days in
investigator’s office*
New Protocols
Full-board 10 44 (11-273) 20 (11-48) 20 (0-225)
Expedited 25 4 (1-110) 4 (1-110) 0 (0-0)
Exempt 172 6 (0-129) 6 (0-129) 0 (0-0)

* These columns show the median number of days (and range).

User Satisfaction July 1, 2020, through December 31, 2020

When the IRB makes a determination on a new protocol (either approve, defer, or disapprove), we ask the principal investigator (PI) to complete a 6-question online user satisfaction survey. This brief survey allows a PI to comment on various aspects of the review of that specific protocol. In the table below, we have summarized the responses from the surveys that were completed between July 1, 2020, and December 31, 2020 (survey response n=%). A brief description of each question is shown in the left column. The numbers in parentheses are the responses from the previous time period (January-July 2020).

These scores are generally comparable to the previous time period. The INSPIR platform (question 6) remains our area of greatest concern. We continue to improve the INSPIR system to try to make it more user-friendly.

Thanks to all of you who cooperated by filling out this survey.

Matthew Ogrodnik, MS, CIP
Director, Office of Human Research Affairs


Description Strongly Agree Agree Disagree Strongly Disagree Not Applicable
Q1 The primary role of the IRB
is to protect the rights and safety of human subjects. In reviewing this protocol, the IRB was
appropriately focused on this role.
84% (81%) 15% (18%) 1% (1%) 0% (0%) 0% (1%)
Q2 In reviewing this protocol,
the IRB dealt with me professionally and respectfully.
59% (61%) 6% (8%) 0% (0%) 0% (0%) 35% (31%)
Q3 Given the details of this protocol, this review time was acceptable. 36% (56%) 38% (36%%) 20% (8%) 6% (0%) 0% (0%)
Q4 For this protocol, the IRB focused on helping me overcome regulatory challenges rather than just pointing out regulations. 42% (41%) 15% (10%) 1% (2%) 0% (0%) 43% (47%)
Q5 The IRB often requests
modifications or clarifications from investigators before they can approve a protocol. For this protocol, those requests were clear, and I understood what the IRB was asking me to do.
65% (62%) 24% (21%) 1% (4%) 0% (0%) 10% (13%)
Q6 For this protocol, I found the INSPIR software platform understandable and easy to use. 33% (35%) 41% (47%) 21% (14%) 3% (3%) 1% (1%)

The numbers in parentheses represent the ratings from the January-July 2020 survey.