List of Requirements for International Medical Students

The following requirements are for international medical students who have applied and were accepted to undertake a clinical elective at Boston University School of Medicine. Questions regarding the following tasks may be directed to Ana Gregory.

The items below are MANDATORY. Failure to complete these
requirements will delay the start of your elective at BUSM.
In addition, upon completing of your elective, you must have
completed these requirements to receive an evaluation (or
letter of completion).

Requirements to Complete Before Arrival:

The following tasks take place about 1-2 weeks before your elective.

  1. Ensure your medical records/immunizations are complete
    Your medical records/immunizations (submitted through GHLO) are sent to Boston Medical Center’s Occupational and Environmental Medicine (OEM) clinic for review about 1-2 weeks before the start of your elective. If your records are incomplete, you will be informed by Patti Gibbs. Any incomplete items must be completed before you begin your elective. If your records are complete, no further action is necessary on your part.
  2. Set up your Google apps account
    You will receive instructions from BU Information Technology Help Center to set up your B.U. Google apps account. This account is needed to complete Safety and Infection Prevention Training (course #ZSIP001) listed below. If you do not receive the instructions by the Wednesday before the start of your elective, email Patti Gibbs.
  3. Ensure you have received reporting instructions for the first day of your elective You will receive reporting instructions from the coordinator of your elective the week before you start your elective. If you do not receive these instructions by the Thursday before the start date of your elective, email Ana Gregory.
  4. Read International Student Guide to BUMC
    Read this guide about the location of BUMC, campus safety, and other important information related to your time at BUMC.

Requirements to Complete When You Arrive on Campus:

On the First Day of Your Elective (Monday)

  1. Complete EPIC (Computer) Training, 8 AM – 12 PM
    In order to access EPIC, the hospital patient record system, you are a required to be trained by the BMC Information Technology Services Department on the first day of your elective (Monday). You will receive reporting instructions for this training from Patti Gibbs. To access the system, your username and password will be forwarded to you by Patti before the training. This account is not the same as the BU Google apps account. After you are trained, you must call the BMC Help Desk at 617-414-4500 to obtain your password.
  2. Receive Clearance from OEM 
    On the first day of your elective (after your computer training), go to Occupational and Environmental Medicine (OEM) at 720 Harrison Ave., 7th floor to receive clearance for an ID. OEM will have your health records. Request the following form at OEM: Visiting Personnel Registration – OEM Clearance. This document proves that you have met immunization requirements, and you are eligible for an ID.
  3. Make An Appointment for a Mask Fit
    If you did not submit proof of mask fit as part of your GHLO application, you must complete this step. When you go to OEM (see step #2 above), make an appointment for a mask fit (schedule it any time during the first two days of your elective). Print and complete the following form on paper and bring it to the appointment: OSHA Questionnaire. Under “Check the type of respirator you will use,” indicate N95 respirator. The OEM staff will review your questionnaire and fit you for a mask.
  4. Obtain Your ID
    Take the clearance form to the ID Office at 710 Albany St., Room 102 (ground level) to obtain your ID badge. Hours are Monday – Friday, 7:00 – 9:00 AM and 12:30 – 3:00 PM.

On the Second Day of Your Elective (Tuesday)

  1. Meet with Ana Gregory for Brief Orientation
    On the second day of your elective, meet with Ana Gregory, Office of Enrichment, any time 1-4 PM. Ana will provide a quick orientation to BUMC and answer any questions you may have. If you are unable to meet Tuesday, e-mail Ana at to set up another time. Location of Office of Enrichment: 72 E. Concord St., A-302

By the End of the First Week of Your Elective

  1. Increase Level of Authorization for Your ID
    Go to the Computer Lab (11th floor) in the Alumni Medical Library to increase your level of authorization for your B.U. Google account; if you do not do this, you will not be able to complete the Safety and Infection Prevention Training (course #ZSIP001) listed below. Location of Computer Lab, Alumni Medical Library: 72 E. Concord St., 11th floor.
  2. Complete Safety and Infection Control Training
    You cannot do this training until you obtain your ID and go to the Computer Lab in the Alumni Medical Library to increase the level of authorization required to access the training.
    1. Go to Safety and Infection Prevention Training and click “Launch Course”
    2. Take the course, click ‘Test’ to take the test and receive your certificate. Save the certificate electronically and upload it to your GHLO application under ‘While Abroad’.
  3. Submit International Medical Student Check-In Form
    Boston University’s International Students & Scholars Office (ISSO) requires each international student who is not a U.S. citizen or a U.S. permanent resident (“green card” holder) to check in. To do this, complete the check-in form. There are immigration documents that must be submitted with this form.

By the End of the Second Week of Your Elective

  1. Pay Tuition
    Tuition is $3000 per elective. It may be paid via:
    • Check (payable to BUSM). You may deliver the check to Ana Gregory in the Office of Enrichment.
    • Credit card (Master Card, Visa, or Discover). Go to Tuition Payment Form for International Medical Students.

By the End of the Third Week of Your Elective

  1. Evaluation Form
    If you are required to be evaluated (i.e., earn a grade) for your elective, you must provide your elective director with an evaluation form at the beginning of your  elective. It is your responsibility to facilitate this process and ensure the evaluation form is being processed and sent to its destination.

By the Last Day of Your Elective

  1. Return BUMC Property
    You are required to return all BUMC property that may be in your possession upon departure including the BUMC ID badge. Return items to Ana Gregory, Office of Enrichment.
  2. Letter of Completion
    You may request a letter of completion from Ana Gregory that states you successfully undertook your elective at BUSM. There is no grade or evaluation contained in this letter. Letters are sent to you via e-mail attachment.