List of Requirements for International Medical Students

The following requirements are for international medical students who have applied and were accepted to undertake a clinical elective at Boston University School of Medicine (BUSM). Questions regarding the following tasks may be directed to Ana Gregory.

Tuition Payment: Tuition for one clinical elective is $3000. BUSM requires 50% of the tuition ($1500 for each elective) be paid no later than 60 days before the start date of the student’s elective. This payment is not refundable. The remaining 50% of the tuition payment ($1500 for each elective) is due no later than a week after the start date of the student’s elective. To make a credit card payment, go to Tuition Payment Form for International Medical Students  (credit cards accepted: Master Card, Visa, Discover). The first payment must be made using a credit card. The second payment may be made using a credit card, cash, or check (payable to BUSM). See Ana Gregory in the Office of Enrichment for more info.

The items below are MANDATORY. Failure to complete these
requirements will delay the start of your elective at BUSM.
In addition, upon completing of your elective, you must have
completed these requirements to receive an evaluation (or
letter of completion).

Requirements to Complete Before Arrival:

The following tasks take place about 1-2 weeks before your elective.

  1. Ensure your medical records/immunizations are complete
    Your medical records/immunizations (submitted through VSLO) are sent to Michelle Betances, Boston Medical Center Working Well Clinic, for review about 1-2 weeks before the start of your elective. You will be informed by Michelle via e-mail if your records are complete or not. Any incomplete items must be completed before you begin your elective. Save the email that indicates you are cleared; you will need this to obtain your ID (see below).
  2. Set up your Google apps account
    You will receive emailed instructions from BU Information Technology Help Center to set up your B.U. Google apps account. The emailed instructions often go into spam, thus check for email from the following sender: IT Help Center (bu@service-now.com). The B.U. Google apps account is needed to complete Safety and Infection Prevention Training (course #ZSIP001) listed below. If you do not receive the instructions by the Wednesday before the start of your elective, email Ana Gregory.
  3. Ensure you have received reporting instructions for the first day of your elective You will receive reporting instructions from the coordinator of your elective the week before you start your elective. If you do not receive these instructions by the Thursday before the start date of your elective, email Ana Gregory.
  4. Read International Student Guide to BUMC
    Read this guide about the location of BUMC, campus safety, and other important information related to your time at BUMC.

Requirements to Complete When You Arrive on Campus:

During the First Week of Your Elective You Will Complete the Following:

  1. Obtain Your ID/Show Proof of Clearance Email
    Before your arrival on campus you will receive an email from Michelle Betances, Working Well Clinic, Boston Medical Center indicating your immunizations were approved, and you are cleared to undertake your elective. On the first day of your elective (or you may go earlier if you received the email from Michelle), go to the ID Office at 710 Albany St., Room 102 (ground level) to obtain your ID badge and show proof of this clearance email. ID Office hours are Monday – Friday, 7 AM – 3 PM (closed from 9-9:15 AM and 12-12:30 PM). Do not go to the ID Office without the clearance email; they will not give you an ID.
    If you did not get medical clearance for an ID prior to your arrival on campus, you must go to Boston Medical Center Working Well Clinic at 720 Harrison Ave., 7th floor and speak with Michelle Betances regarding next steps. 
  2. Complete EPIC (Computer) Training
    In order to access EPIC, the hospital patient record system, you are a required to attend training by the BMC Information Technology Services Department. The training will take place during the first few days of your elective. Ana Gregory will e-mail the date, time, and place for the training  to you the week before your elective begins. After you are trained on EPIC, you must contact the BMC Help Desk to obtain your password for your account. Call the Help Desk at 617-414-4500.
  3. Attend Mask Fit Session, 12 PM, R-102
    On the first or second day of your elective you will report to R-102 at 12 PM to be fitted for a N95 respirator. Ana Gregory will e-mail the date for this session to you. Bring some type of ID with you. You will be fitted by a member of Environmental Health & Safety. This will take 10-15 minutes.

Complete the Following By the End of the First Week of Your Elective

  1. Meet with Ana Gregory for Brief Orientation
    On the second day of your elective, meet with Ana Gregory, Office of Enrichment, any time 1-4 PM. Ana will provide a quick orientation to BUMC and answer any questions you may have. If you are unable to meet Tuesday, e-mail Ana at to set up another time. Location of Office of Enrichment: 72 E. Concord St., A-302.
  2. Complete Safety and Infection Control Training
    You cannot do this training until you set up your Google apps account.
    1. Go to Safety and Infection Prevention Training and click “Launch Course”
    2. Take the course, click ‘Test’ to take the test and receive your certificate.
    3. Save the certificate electronically and submit it here.
  3. Submit International Medical Student Check-In Form
    Boston University’s International Students & Scholars Office (ISSO) requires each international student who is not a U.S. citizen or a U.S. permanent resident (“green card” holder) to check in. To do this, complete the check-in form. There are immigration documents that must be submitted with this form.
  4. Pay the Second Half of Your Tuition
    The second half your tuition payment is due no later than a week after the start date of the your elective; it may be paid using a credit card, cash, or check. To make a credit card payment, go to Tuition Payment Form for International Medical Students  (credit cards accepted: Master Card, Visa, Discover). To make a cash or check (payable to BUSM) payment, see Ana Gregory in the Office of Enrichment.

Complete the Following By the End of the Third Week of Your Elective

  1. Evaluation Form
    If you are required to be evaluated (i.e., earn a grade) for your elective, you must provide your elective director with an evaluation form at the beginning of your  elective. It is your responsibility to facilitate this process and ensure the evaluation form is being processed and sent to its destination.

Complete the Following By the Last Day of Your Elective

  1. Post-Elective Feedback Form
    We are interested in the quality of your experience at BUSM. Complete the post-elective feedback form so we may improve our program.
  2. Letter of Completion
    You may request a letter of completion from Ana Gregory that states you successfully undertook your elective at BUSM. There is no grade or evaluation contained in this letter. Letters are sent to you via e-mail attachment.
  3. Return BUMC Property
    You are required to return all BUMC property that may be in your possession upon departure including the BUMC ID badge. Return items to Ana Gregory, Office of Enrichment.