List of Requirements for International Medical Students
The following requirements are for international medical students who have applied and were accepted to undertake a clinical elective at Boston University School of Medicine. Questions regarding the following tasks may be directed to Ana Gregory.
The items below are MANDATORY. Failure to complete these
requirements will delay the start of your elective at BUSM.
In addition, upon completing of your elective, you must have
completed these requirements to receive an evaluation (or
letter of completion).
Requirements to Complete Before Arrival:
The following tasks take place about 1-2 weeks before your elective.
- Ensure your medical records/immunizations are complete
Your medical records/immunizations (submitted through VSLO) are sent to Boston Medical Center’s Occupational and Environmental Medicine (OEM) clinic for review about 1-2 weeks before the start of your elective. If your records are incomplete, you will be informed by a representative of this department via e-mail. Any incomplete items must be completed before you begin your elective. If your records are complete, no further action is necessary on your part.
- Set up your Google apps account
You will receive emailed instructions from BU Information Technology Help Center to set up your B.U. Google apps account. The emailed instructions often go into spam, thus check for email from the following sender: IT Help Center (firstname.lastname@example.org). The B.U. Google apps account is needed to complete Safety and Infection Prevention Training (course #ZSIP001) listed below. If you do not receive the instructions by the Wednesday before the start of your elective, email Patti Gibbs.
- Ensure you have received reporting instructions for the first day of your elective You will receive reporting instructions from the coordinator of your elective the week before you start your elective. If you do not receive these instructions by the Thursday before the start date of your elective, email Ana Gregory.
- Read International Student Guide to BUMC
Read this guide about the location of BUMC, campus safety, and other important information related to your time at BUMC.
Requirements to Complete When You Arrive on Campus:
On the First Day of Your Elective (Monday)
- Complete EPIC (Computer) Training, 8 AM – 12 PM
In order to access EPIC, the hospital patient record system, you are a required to attend training by the BMC Information Technology Services Department on the first day of your elective (Monday). You will be automatically registered for this training and must report to room H2 by 8 AM on the first day of your elective (*directions below). To access the computer system, your username and password will be forwarded to you by Patti Gibbs before the training. The BMC computer account is not the same as the BU Google apps account (#2 above). After you are trained in EPIC, you must call the BMC Help Desk at 617-414-4500 to obtain your password. [ *Directions to Room H2 at Boston Medical Center, East Newton Pavilion, 88 E. Newton St., Boston, MA: Go through the main doors of the East Newton Pavilion and take the main elevators to the 3rd floor. Take an immediate right off the elevator and then an immediate left. You will find yourself in a hallway that opens up to the foyer of the hospital lobby. The PACU will be on your right. Continue down that hallway towards the Evans H building. You will intersect a perpendicular hallway. The training rooms are there. Go to room #2. The rooms are badge accessible so please knock to gain entrance. ]
- Receive Clearance from OEM
On the first day of your elective (after your computer training), go to Occupational and Environmental Medicine (OEM) at 720 Harrison Ave., 7th floor to receive clearance for an ID. OEM will have your health records. Request the following form at OEM: Visiting Personnel Registration – OEM Clearance. This document proves that you have met immunization requirements, and you are eligible for an ID.
- Make An Appointment for a Mask Fit
If you did not submit proof of mask fit as part of your GHLO application, you must complete this step. When you go to OEM (see step #2 above), make an appointment for a mask fit (schedule it any time during the first two days of your elective). Print and complete the following form on paper and bring it to the appointment: OSHA Questionnaire. Under “Check the type of respirator you will use,” indicate N95 respirator. The OEM staff will review your questionnaire and fit you for a mask
- Obtain Your ID
Take the clearance form to the ID Office at 710 Albany St., Room 102 (ground level) to obtain your ID badge. Hours are Monday – Friday, 7:00 – 9:00 AM and 12:30 – 3:00 PM.
On the Second Day of Your Elective (Tuesday)
- Meet with Ana Gregory for Brief Orientation
On the second day of your elective, meet with Ana Gregory, Office of Enrichment, any time 1-4 PM. Ana will provide a quick orientation to BUMC and answer any questions you may have. If you are unable to meet Tuesday, e-mail Ana at to set up another time. Location of Office of Enrichment: 72 E. Concord St., A-302
By the End of the First Week of Your Elective
- Increase Level of Authorization for Your ID
Go to the Computer Lab (11th floor) in the Alumni Medical Library to increase your level of authorization for your B.U. Google account; if you do not do this, you will not be able to complete the Safety and Infection Prevention Training (course #ZSIP001) listed below. Location of Computer Lab, Alumni Medical Library: 72 E. Concord St., 11th floor.
- Complete Safety and Infection Control Training
You cannot do this training until you obtain your ID and go to the Computer Lab in the Alumni Medical Library to increase the level of authorization required to access the training.
1. Go to Safety and Infection Prevention Training and click “Launch Course”
2. Take the course, click ‘Test’ to take the test and receive your certificate. Save the certificate electronically and e-mail it to Ana Gregory: email@example.com.
- Submit International Medical Student Check-In Form
Boston University’s International Students & Scholars Office (ISSO) requires each international student who is not a U.S. citizen or a U.S. permanent resident (“green card” holder) to check in. To do this, complete the check-in form. There are immigration documents that must be submitted with this form.
By the End of the Second Week of Your Elective
- Pay the Second Half of Your Tuition
Tuition for one 4-week elective is $3000. Medical students who are accepted for an elective pay 50% of the cost of the elective ($1500) via credit card transaction no later than 60 days from the start date of the elective. To pay the second half of your tuition ($1500), go to Tuition Payment Form for International Medical Students if you would like to pay using a credit card; credit cards accepted: Master Card, Visa, or Discover. Students may also pay the second half of their tuition using cash or check (payable to BUSM). See Ana Gregory in the Office of Enrichment for more info.
By the End of the Third Week of Your Elective
- Evaluation Form
If you are required to be evaluated (i.e., earn a grade) for your elective, you must provide your elective director with an evaluation form at the beginning of your elective. It is your responsibility to facilitate this process and ensure the evaluation form is being processed and sent to its destination.
By the Last Day of Your Elective
- Return BUMC Property
You are required to return all BUMC property that may be in your possession upon departure including the BUMC ID badge. Return items to Ana Gregory, Office of Enrichment.
- Letter of Completion
You may request a letter of completion from Ana Gregory that states you successfully undertook your elective at BUSM. There is no grade or evaluation contained in this letter. Letters are sent to you via e-mail attachment.