Student Activity Guidelines
UPDATE: Food purchases are currently prohibited until further notice.
- After obtaining explicit approval from SAO, groups may purchase gift cards for individuals to acquire their own food for events.
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- On campus events must be open to, and benefit, the entire Boston University Medical Campus Community. Events must be pertinent to a group’s mission statement and yearly goals. Events strictly for recruiting volunteers/members will not be funded.
- To be eligible for Student Group requested on a semester basis funding your group must be recognized by the Office of Student Affairs (OSA). For a list of OSA-recognized groups please visit their website.
- AdHoc funding may be requested by either a group or individual
- SCOMSA requires that students document all outside sources of funding. The amount of funds that SCOMSA allocates will be contingent on the amount of outside funding received.
- Travel within Boston will not be funded unless it is for a service learning group
- SCOMSA will not fund any items that will be used for student group fundraising
- Student fees cannot be spent on speaker gifts
- Large Community Events may receive an overall budget of $500 + $25 for each collaboration
- The event will receive a total of $500 + $25 per group involved
- MUST report to SCOMSA your organizational and advertising methods to ensure there will be a large number of participants.
- MUST meet with Amanda to organize
- ALL events must be posted to the Student Activity Calendar in order to receive their funding
- During the pandemic, if you need to re-organize your event for social distancing, we will be allowing groups to re-allocate their approved funds for new purposes upon request
FOOD
- Interest/Intro Meetings or Recruting Events are not eligible for food
- Trainings/Workshops/Demos/Orientations are not eligible for food
- Student Groups will have a base food budget of $100/semester for small events (i.e. Lunch Talks). If only 1 event is eligible for food, the group will have a base budget of $75/semester
- An additional $25 will be added to the food budget for each student group collaboration.
- You may spend your food budget across the semester however you like. For example if you have two lunch talks you may spend 50/50 or 75/25 etc.
- Cultural Celebrations, Cooking Activities, and Networking Events will be given extra funds for food on top of the base budget
- Networking Events may receive their own food budget up to $100 + $25 for each collaboration.
- One group will receive the $100 for the event and each group involved will receive an extra $25 for collaborating
PPE (1/2021)
- PPE will not be funded for clinical activities in the hospital or involving patients due to the school’s current safety protcols not allowing voluntary clinical experiences.
- If restrictions are lifted before the end of the semster groups may apply for AdHoc funds to cover PPE costs for these activities