Research Reimbursement

STOP! READ. OUR. GUIDELINES.

Before you fill this form out, READ OUR GUIDELINES. We have had multiple submissions with common errors that have forced us to reject their reimbursements as BU will NOT process them. These include: failing to include your name on ALL receipts, submitting BEFORE the conference occurs, submitting too late, and attempting to submit reimbursement for alcoholic beverages. All receipts MUST include the date of purchase. Please double check everything prior to submitting this form!

Student Information

Full Name (First and Last)*

Email*

Student Address (reimbursement check will be mailed here)*

Street Address Address Line 2 City State ZIP Code

Make sure you have access to this address for the next 6-8 weeks!

Conference/Event Information

Event or Conference Name*

Event Start Date*

Event End Date*

Conference Registration Email (.pdf or .jpg)*

Accepted file types: pdf, jpg, Max. file size: 100 MB.

Receipt/Reimbursement Information

SCOMSA Funding Approval Email (.pdf or .jpg)*

Accepted file types: pdf, jpg, Max. file size: 100 MB.

Total Cost*

Expected amount you will receive from SCOMSA*

Please make sure you understand what percentage of your expenses SCOMSA will reimburse! EX: For in-person BU research, for $500+ total expenses, we will only reimburse a maximum of $400. EX: For in-person non-BU research, for $500+ total expenses, we will only reimburse a maximum of $250.

All ITEMIZED Receipts (PLEASE READ): Scan and upload ONLY ONE RECEIPT per .pdf or .jpg. PLEASE NAME FILES: "Last Name, First Name MM-DD-YY dollar.cents" (For Example: Doe, Jane 12-25-16 100.00)*

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, gif, Max. file size: 100 MB, Max. files: 10.

Invoices or estimates are not accepted. Your name and the name of the vendor/business must be clearly visible on the receipt. IF THIS IS FOR A CANCELLED FLIGHT: please include proof of cancellation AND attempts to request refunds from the airlines.

Please list the date, description, and amount of all Transportation Expenses*

Date	Description	Amount

If not applicable please write in N/A or $0

Please list the date, description, and amount of all Accommodation Expenses*

Date	Description	Amount

If not applicable please write in N/A or $0

Please list the date, description, and amount of all Food Expenses (Max $25 / day; NO reimbursements for alcoholic beverages)*

Date	Description	Amount

If not applicable please write in N/A or $0

Please list all outside sources of funding (out-of-pocket, department funding, etc.)*

Outside Source of Funding	Amount

If not applicable please write in N/A or $0

Additional Comments

Confirmation of proper receipts.*

I uploaded only itemized receipts with the proper file name format and with my name and the vendor's name visible. I understand that failure to follow these guidelines may delay my reimbursement.

Confirmation Email*

I am aware that I should receive an automated confirmation email within minutes of submitting this form and will receive a check in the mail within 6 - 8 weeks of submitting this form. The treasurer will reach out to me if there are any issues.

Research Reimbursement