{"id":127607,"date":"2024-11-20T14:10:32","date_gmt":"2024-11-20T19:10:32","guid":{"rendered":"https:\/\/www.bumc.bu.edu\/camed\/?page_id=127607"},"modified":"2026-01-15T12:44:10","modified_gmt":"2026-01-15T17:44:10","slug":"resources-events-office","status":"publish","type":"page","link":"https:\/\/www.bumc.bu.edu\/camed\/offices-services\/events-office\/resources-events-office\/","title":{"rendered":"Resources"},"content":{"rendered":"<h4><strong>Resources for Planning an Event on the Medical Campus\u00a0<\/strong><\/h4>\n<p><em>How to Request Space on the Medical Campus<\/em><\/p>\n<p>Request space via 25Live <a href=\"https:\/\/25live.collegenet.com\/pro\/bu\">https:\/\/25live.collegenet.com\/pro\/bu<\/a> or contact the team at BUMC IT Educational Media \u2013 Central Scheduling \u2013 <a href=\"mailto:bumc-centralscheduling@bu.edu\">bumc-centralscheduling@bu.edu<\/a><\/p>\n<p>More information can be found here:\u00a0 <a href=\"https:\/\/www.bumc.bu.edu\/bumc-emc\/room-scheduling\/\">https:\/\/www.bumc.bu.edu\/bumc-emc\/room-scheduling\/<\/a><\/p>\n<p>Room and service rates can be found here:<u> <a href=\"https:\/\/www.bumc.bu.edu\/bumc-emc\/files\/2023\/04\/Final_Room-Use-Fees-Summary_041123.pdf\">https:\/\/www.bumc.bu.edu\/bumc-emc\/files\/2023\/04\/Final_Room-Use-Fees-Summary_041123.pdf<\/a><\/u><\/p>\n<p><em>AV Assistance<\/em><\/p>\n<p>Please enter your details into your 25 Live reservation.\u00a0 For more complex set ups, please contact the team at BUMC IT Educational Media \u2013 Instructional Services \u2013 <a href=\"mailto:edmedia@bu.edu\">edmedia@bu.edu\u00a0<\/a> or\u00a0<a href=\"https:\/\/www.bumc.bu.edu\/bumc-emc\/instructional-services\/\">https:\/\/www.bumc.bu.edu\/bumc-emc\/instructional-services\/<\/a><\/p>\n<p><em>Catering Options<\/em><\/p>\n<ul>\n<li>Chequers \u2013 email\u00a0<a href=\"mailto:chequers@bu.edu\">chequers@bu.edu<\/a>\u00a0or visit\u00a0<a href=\"https:\/\/www.bumc.bu.edu\/chequers\/\">https:\/\/www.bumc.bu.edu\/chequers\/<\/a><\/li>\n<li>Catering on the Charles \u2013\u00a0<a href=\"https:\/\/www.bu.edu\/catering\/\">https:\/\/www.bu.edu\/catering\/<\/a><\/li>\n<\/ul>\n<p><em>If you prefer, you may use your own caterer at events on the medical campus. Please note:\u00a0 if alcohol will be available, your caterer must hold a liquor license.\u00a0 Please see the BUMC Alcohol Policy here: <\/em><a href=\"https:\/\/www.bumc.bu.edu\/camed\/faculty\/alcohol-guidelines\/\">https:\/\/www.bumc.bu.edu\/camed\/faculty\/alcohol-guidelines\/<\/a><\/p>\n<ul><\/ul>\n<p><em>Event Accessibility<\/em><\/p>\n<p>Disability &amp; Access Services has information on how to make your event accessible, including a check list, at <a href=\"https:\/\/www.bu.edu\/disability\/making-your-event-accessible%e2%80%af\/\">https:\/\/www.bu.edu\/disability\/making-your-event-accessible%e2%80%af\/<\/a><\/p>\n<p>The link below is to a form that needs to be populated in order to secure CART\/Captioning services for the event. The sponsoring department needs to issue that request for services. <a href=\"https:\/\/www.bu.edu\/disability\/interpreter-cart-request-form\/\">https:\/\/www.bu.edu\/disability\/interpreter-cart-request-form\/<\/a><\/p>\n<p><em>Set Up for Your Event<\/em><\/p>\n<p>Please enter your details into your 25 Live\u00a0 reservation.\u00a0 For more complex set ups, please contact the events office at <a href=\"mailto:medevent@bu.edu\">medevent@bu.edu<\/a> for direction on who to contact.<\/p>\n<p><span><\/span>The events office can assist with event diagrams for Hiebert Lounge.<\/p>\n<p>Day of facilities questions can be referred to BUMC Control who can be reached at 617-358-4144 or<br \/>\n<a href=\"mailto:CPO-FMO-BUMC-CONTROL-CENTER CPO-FMO-BUMC-CONTROL-CENTER@bu.edu\">CPO-FMO-BUMC-CONTROL-CENTER CPO-FMO-BUMC-CONTROL-CENTER@bu.edu<\/a><\/p>\n<p><em>Lactation Rooms<\/em><\/p>\n<p>Please see <a href=\"https:\/\/www.bu.edu\/eoo\/pregnancy\/lactation-support\/medical-campus-lactation-rooms\/\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.bu.edu\/eoo\/pregnancy\/lactation-support\/medical-campus-lactation-rooms\/<\/a> for a list of medical campus lactation rooms.<\/p>\n<p><em>Parking<\/em><\/p>\n<p>Information on parking for visitors and guest can be found at: <a href=\"https:\/\/www.bu.edu\/transportation\/parking\/charles-river-campus-parking\/crc-guests-visitors\/crc-departmental-guest-passes\/\">https:\/\/www.bu.edu\/transportation\/parking\/charles-river-campus-parking\/crc-guests-visitors\/crc-departmental-guest-passes\/<\/a><\/p>\n<p><em>Public Safety<\/em><\/p>\n<p>If you have non-affiliated visitors attending events, please work directly with Public Safety to plan for their access<br \/>\n(<a href=\"mailto:Public-Safety-Management@bu.edu\">Public-Safety-Management@bu.edu<\/a>).<\/p>\n<p>You must contact Public Safety if your event will be during the evening or on a weekend to ensure access to the campus buildings.<\/p>\n<p><em>Publicizing Your Event<\/em><\/p>\n<p>More information on how to publicize your event including digital signage, e-communications and calendars can be found here:\u00a0 <a href=\"https:\/\/www.bumc.bu.edu\/camed\/news-events\/publicizing-events\/\">https:\/\/www.bumc.bu.edu\/camed\/news-events\/publicizing-events\/<\/a><\/p>\n<p><em>Signage<\/em><\/p>\n<p>The events office has a variety of branded signage that can be borrowed for your event.\u00a0 This includes<\/p>\n<ul>\n<li>Pop Up Signage<\/li>\n<li>Banners<\/li>\n<li>Tablecloths and table runners<\/li>\n<li>Step and Repeat Banners<\/li>\n<\/ul>\n<p>Please email <a href=\"mailto:medevent@bu.edu\">medevent@bu.edu<\/a> to request.<\/p>\n<h4>Resources for Booking at Event on the Charles River Campus<\/h4>\n<p><em>Scheduling<\/em><\/p>\n<p><a href=\"https:\/\/www.bu.edu\/meetatbu\/\">https:\/\/www.bu.edu\/meetatbu\/<\/a><\/p>\n<p><em>Note that if you have access to 25 Live for the med campus,\u00a0 you do not have access at CRC.\u00a0 Call or email Events and Conferences at 617-353-3520 or <a href=\"mailto:meet@bu.edu\">meet@bu.edu<\/a><\/em><\/p>\n<p><em>Parking<\/em><\/p>\n<ul>\n<li>Guest Passes for parking at Charles River: <a href=\"https:\/\/www.bu.edu\/transportation\/parking\/charles-river-campus-parking\/crc-guests-visitors\/crc-departmental-guest-passes\/\">https:\/\/www.bu.edu\/transportation\/parking\/charles-river-campus-parking\/crc-guests-visitors\/crc-departmental-guest-passes\/<\/a><\/li>\n<li>Reciprocal Parking for Holders of BUMC parking passes:\u00a0<a href=\"https:\/\/www.bu.edu\/transportation\/parking\/medical-campus-parking\/bumc-parking\/reciprocal-parking\/\">https:\/\/www.bu.edu\/transportation\/parking\/medical-campus-parking\/bumc-parking\/reciprocal-parking\/<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Resources for Planning an Event on the Medical Campus\u00a0 How to Request Space on the Medical Campus Request space via 25Live https:\/\/25live.collegenet.com\/pro\/bu or contact the team at BUMC IT Educational Media \u2013 Central Scheduling \u2013 bumc-centralscheduling@bu.edu More information can be found here:\u00a0 https:\/\/www.bumc.bu.edu\/bumc-emc\/room-scheduling\/ Room and service rates can be found here: https:\/\/www.bumc.bu.edu\/bumc-emc\/files\/2023\/04\/Final_Room-Use-Fees-Summary_041123.pdf AV Assistance Please [&hellip;]<\/p>\n","protected":false},"author":6239,"featured_media":0,"parent":415,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"bu-publication":[],"_links":{"self":[{"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/pages\/127607"}],"collection":[{"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/users\/6239"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/comments?post=127607"}],"version-history":[{"count":34,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/pages\/127607\/revisions"}],"predecessor-version":[{"id":140981,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/pages\/127607\/revisions\/140981"}],"up":[{"embeddable":true,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/pages\/415"}],"wp:attachment":[{"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/media?parent=127607"}],"wp:term":[{"taxonomy":"bu-publication","embeddable":true,"href":"https:\/\/www.bumc.bu.edu\/camed\/wp-json\/wp\/v2\/bu-publication?post=127607"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}