Incoming Student Orientation
Welcome to the Division of Graduate Medical Sciences (GMS) at the Boston University School of Medicine. We look forward to meeting you at the Fall Orientation, details outlined below.
- Fall 2018 Orientation will be held on August 31st from 9:00 AM to 10:30 AM at 670 Albany Street Auditorium on the Boston University Medical Campus. Check-in will be held from 8:00 am – 8:50 am in the lobby of 700 Albany Street, Boston, MA 02118. All M.S. in Medical Sciences students will check in at the 670 Albany Street
- Following check-in, please feel free to visit the resource fair in Room 107-108 and the lobby of 670 Albany and enjoy a light continental breakfast out in the courtyard between buildings.
- Faculty, staff, and current students will be available to answer questions and deliver brief, informative presentations. Program specific orientations will be held following the general orientation session.
- Please refer to your individual programs for specific instructions for beginning your Fall Semester.
Required Documents / Trainings
Prior to Orientation, you are required to review, sign and submit the following forms:
- GMS Academic Conduct Code and Disciplinary Procedures
- GMS Photo Release Form (Final-2018)
- **We will be collecting these forms during Orientation if you would prefer to bring in and sign on site.
- Please pick up your BU ID card from the Medical Campus Identification Office on the ground floor of 710 Albany Street. The office is open Monday-Friday, 7am – 9am; and 12:30pm – 3pm. You are welcome to pick up your BU ID either prior to Orientation or upon arrival to campus.
- Doctoral Students: Must take Laboratory Safety and Basic Radiation Training. Additional training will be dictated by Program as needed.
- Students requiring Lab Safety Training should complete the online training at http://www.bu.edu/researchsupport/compliance/laboratory-safety/chemical-hygiene-plan/section-3-laboratory-safety-training/
- Students requiring Radiation Training should complete the on-line training at http://www.bu.edu/researchsupport/compliance/radiation-safety/
Final Transcripts and Degree Certificates
- All incoming students are required to submit a final transcript, degree certificate, or other official documents showing all previous degrees conferred. If you have not already submitted the required documents, please do so immediately. If your degree will be conferred in May or September 2018, please submit all required documentation no later than October 15, 2018, to the following address:
Division of Graduate Medical Sciences, ATTN: Teresa Garrison
Boston University School of Medicine
72 East Concord Street, L-317
Boston, MA 02118, U.S.A.
Student ID Card and Semester T Pass
- All students must obtain a BU student identification card (ID).
- You may obtain your ID card from the Medical Campus Identification Officeat 710 Albany Street in Room 102 on weekdays between 7:00 AM and 9:00 AM and between 12:30 PM and 3:00 PM.
- TransComm Informationand semester pass deadline: August 10, 2018.
Boston University Email Account and Registration
- The GMS Registrar, Ms. Millie Agosto, will be sending an email with instructions on creating a BU email account and early access to some online services in June 2018.
- Please review your pre-registered courses via the Student Link. Please note that pre-registered courses are tentative and you will be able to finalize your courses during orientation after meeting with your advisor.
- Information to set up your BU email address and Kerberos password will be emailed to you by the GMS Registrar, Ms. Millie Agosto.
- Please contact Ms. Agosto at email@example.com any questions regarding setting up your BU email address and Kerberos password, which are needed to access the Student Link.
Medical Insurance / Immunizations
- BUSM/GMS requires a Medical History and Physical Report Form and proof of immunizations for all new students. Students in clinical programs (Clinical Research, Bioimaging, Genetic Counseling, Physician Assistant and Mental Health Counseling and Behavioral Medicine) should complete the Medical, Dental, or Clinical Medical Sciences Student form. All other graduate programs should complete the Graduate or Transfer Student form. Completed forms can be uploaded to the Patient Connect Portal. Any questions should be directed to Student Health Services at 617-353-3575.
- **YOU WILL NOT BE ALLOWED TO REGISTER FOR CLASS UNTIL PROOF OF REQUIRED IMMUNIZATIONS ARE SUBMITTED TO STUDENT HEALTH SERVICES.
- Please refer to the GMS 2018-2019 Academic Calendar page for important dates.
- Please see our website for Tuition and Fees for the 2018-2019 academic year.
- Information on withdrawal and tuition refunds for Fall 2018 can also be found on the BU Registrar website. This information is pertinent if you find that you are unable to attend classes, but have already registered.
- Please contact the GMS Financial Aid Coordinator, Ms. Sherill Ashe, at firstname.lastname@example.org you have not received your Fall 2018 tuition bill. You can also view your bill through the Student Link.
- Please update your mailing address with Student Link to ensure your bill is sent to the correct address.
- Financial Aid/Student Loans
- Matriculating students who wish to apply for financial assistance must fill out the Free Application for Federal Student Aid (FAFSA) to be considered for any federal aid, including the Federal Direct Loan and the Federal Graduate PLUS Loan Programs, the Federal Work-Study Program, and the low-interest rate Federal Perkins Loan Program. FAFSA forms can be filed on the official FAFSA website. Students should list BU’s Title IV code (002130) on the FAFSA application so the information can be sent electronically to BU once it has been processed.
- Boston University participates in the Federal Direct Loan Program. The GMS Financial Aid website outlines all federal loan applications (Federal Direct Loan Program and Graduate Federal PLUS Loan Program) and other financing options available to graduate students.
- Many full-time degree candidates will need to find an alternative loan program to supplement the Federal Direct Loan program. There are several popular credit-based loan programs BU graduate students can apply for in order to meet their financial obligations while attending BU. Information on these programs can be found on the Financial Assistance website on the All Other Graduate Student Loans page. We strongly suggest students choose and apply to only one credit-based loan program to supplement the Federal Direct Loan program. Each of these credit-based loan programs offers a variety of competitive rates and repayment options. Keep in mind that these loan programs are options for consideration and are not mandatory.
- Please note that applications for financial aid will not be processed until the student has officially registered for classes, but students may begin to process and consult their options.
- Please direct your tuition and financial aid questions to Ms. Sherill Ashe, GMS Financial Administrator, by phone at (617) 638-5216, fax at (617) 638-5740, or email at email@example.com. You may also visit the GMS Financial Aid website for additional information.
- Once you have created your BU Email and password, please visit the GMS Housing page. This page will direct you to other options such as the BU Off-Campus Services to investigate listings for off-campus apartments in the Greater Boston area.
- BU Real Estate offers BU apartments to graduate students, faculty and staff. For information regarding available apartments on the Charles River Campus, please call BU Real Estate at (617) 353-4101. All information can be found on our website.
- Should you have any problems or questions regarding your visa status, please contact the International Students and Scholars Office at 888 Commonwealth Avenue, 2nd floor, (617-353-3565 or firstname.lastname@example.org). You will not be allowed to register for classes until the International Students and Scholars Office has cleared you for admission.
- Find your way around campus via the campus map
- Learn more about campus safety from the Boston University Police Department
- Explore driving and parking options through the Office of Parking Services
- Discover your new favorite study space at one of the 27 BU libraries
- Consult the Office of Information Technology for general-access computing and communications support across the entire Boston University campus
- Connect with Behavioral Medicine counselors, who offer a number of services to students, faculty, and staff
- Join the Graduate Medical Sciences Student Organization (GMSSO) to advocate for fellow GMS students
- Finally, check here for information regarding Boston’s rapid transit system, the MBTA
If you have made alternative plans and will not be attending Boston University this Fall, please email Teresa Garrison email@example.com soon as possible, but no later than August 31st, 2018, to avoid tuition charges.