Ph.D. Summer 2013 Registration

General InstructionsImportant Links and Forms, On-Line Registration Procedures, Additional Information, International Students, Completion of Graduate Study, Continuing Students with Courses, Continuing Students without Courses, Continuing Students Part-Time without Courses, Class Adjustment Guidelines, Adding a Course, Dropping a Course(s), Stipend Checks, Financial Aid Vouchers, Fellowships, Scholarships and Deadlines, Payment & Payment Deadlines, E-mail Communications, Address Changes/Forwarding Address, Withdrawing or Taking a Leave of Absence

General Instructions

Prior to registering for classes, students must meet with their Advisor/Program director to discuss course selection for on-line registration.  Some GMS courses are restricted from on-line registration.   For these courses, students must submit a Registration Form which requires both the instructor and advisor signatures.

  • A complete listing of all GMS courses and the current Summer sessions 2013 courses can be found on the GMS website or can be accessed through the student link.
  • Official registration and payment dates are posted.
  • All registration forms can be found on the Current Student Forms page as well as below.
  • Students should receive approval from the program/department director prior to registering or auditing courses in other colleges at the University.

Important Links and Forms

Register for Summer I – II 2013 courses on-line through Student Link .

On-Line Registration Procedures

To register online, students log into Student Link with their BU login name Kerberos password.

  • Meet with advisor, discuss course selection for On-line Registration
  • Obtain signatures on the Certified Full Time (CFT) Form, if applicable
  • After registration is complete, verify schedule on Student Link as well as on Blackboard.
  • Full‐time candidates may not register for more than 18 credits without written permission from the program director and academic advisor. If granted this permission, full‐time tuition charges will apply plus $1,325 per credit for each credit above 18 credits.

Additional Information

International Students: Please visit the ISSO site for additional information.

Completion of Graduate Study: All students in graduate study in the Division of Graduate Medical Sciences must register for two consecutive semesters prior to completion of their degree.  All final documents, including the dissertation (if applicable), must be submitted during the last registered semester according to the deadlines on the graduation calendar, and will not be accepted unless all other coursework and requirements of the specific degree have been completed.

Continuing Students with Courses: Students continuing in a program but who are not registered for a full-time course load due to the completion of other degree requirements, such as research, must follow the registration guidelines above and meet with their advisor/program director to discuss course selection and for on-line registration.  A Certified Full-Time (CFT) Form must be submitted if registering for less than twelve credits of course work.  This form must be signed by the student’s advisor and submitted as a hard copy to the GMS office Registrar.  Students should indicate the type of independent work to be completed during the semester.  Please note that specific details of objectives are required or the request may be denied.  Visa regulations require that most International students maintain full-time status either by course registration or by certification.

Continuing Students without Courses: All students who are no longer taking coursework and are working on their dissertation, or other degree requirements, must register as a continuing student.  Graduate students who are engaged during the summer in full-time research as an essential component of the graduate degree program are eligible to register for Summer Research Status and to be certified as a full-time student. This will establish the individual’s official student status for purposes of loan eligibility and tax considerations.  There is no charge to register for Summer Research status.  Summer Research Status is available only for students continuing their studies in the fall; this status does not satisfy the mandatory registration for the final two semesters during which degree requirements are completed.

Students completing degree requirements for the September 2013 graduation are required to submit  a Certified Full-Time (CFT) Form for Summer II, 2013.  This form must be signed by the student’s advisor and submitted as a hard copy to the GMS office Registrar.  Students should indicate the type of independent work to be completed during the semester.  Please note that specific details of objectives are required or the request may be denied.  Visa regulations require that most International students maintain full-time status either by course registration or by certification.

Continuing Students Part-Time without Courses: All part-time continuing students may register on-line for the course (Summer I – GMS MS 983 A1 – Summer II – GMS MS 984 B1).

Class Adjustment Guidelines: The Class Adjustment Form should be used to add or drop a class. Please pay close attention to the add/drop deadlines.

Adding a Course:

  • Students may add a course via on-line registration or with the Class Adjustment Form for Summer I through May 28, 2013 and Summer II through July 8, 2013.  Some GMS courses are restricted from on-line registration.  For these courses, students must submit a Registration Form or a Class Adjustment Form with instructor and advisor signature.

Dropping a Course(s):

  • Students may drop a course via on-line registration following the approval of their advisor without academic penalty or a “W” grade for standard courses (Summer I by May 28, 2013 and Summer II by July 8, 2013.
  • Students who choose to drop a course after the designated drop deadline must obtain both the instructor and advisor signatures, complete the Class Adjustment Form and will receive a “W” grade on their transcript.  Drop without a (W) by June 13, 2013 for Summer I and July 25, 2013 for Summer II. After the deadlines students may not drop standard courses.
  • To add or drop a non‐standard course, students should use  Student Link to view pertinent add/drop deadlines because non‐standard classes have a customized drop schedule.
  • Students should check their student account as they add and drop classes after the payment deadline and notify the GMS Registrar  if their student status changes from part‐time (0‐11 credits) to full‐time (12‐18credits)  (or vice-versa) in order  to  have their certification code corrected.  A revised scholarship voucher must be submitted to the GMS Financial Aid Administrator (617-638-5216) in the GMS office.

Stipend Checks: All PhD students who are currently in their research years must register by April 30, 2013 to ensure that a June 2013 stipend check is issued on time.  Students should check with their departmental administrator to make sure the necessary paperwork is in order.

Financial Aid Vouchers, Fellowships, Scholarships and Deadlines: Students should discuss registration with their department/program advisor so that the department administrator may submit a student award voucher to the GMS Financial Aid Administrator prior to the payment deadline. If a student has been awarded a fellowship, please bring in a copy of the award or award renewal as soon as possible in order to establish the student’s financial aid awards.

Payment & Payment Deadlines: All students must be registered and settle their accounts prior to the 1st day of each summer term.  Payments should be made to Boston University and can be sent to Student Accounting Services, 881 Commonwealth Avenue, Boston, MA 02215. Payment options for degree candidates are available at  Student Accounting Services. All students are expected to use the Student Account Inquiry function on the Student Link to check the balance due on their student account.

E-mail Communications: All important GMS communications are e-mailed to the student’s BU e-mail account. It is important that students check their BU e-mail regularly. For those of students who wish to have their e-mail forwarded from their BU account to a different account, please be sure the e-mail forwarding is functioning correctly.

Address Changes/Forwarding Address: Students may change their address on Student Link.

Withdrawing or Taking a Leave of Absence:

A student Withdraws from a program when they officially drop ALL courses taken during the current semester and leave their program of study prior to completion of their degree.

A student requests a Leave of Absence (LOA) to take a period time off prior to resuming and completing their program.

Students should discuss their situation with their department chair/ program director and submit the Withdrawal/Leave of Absence Form to the GMS Registrar.  Students must return within one year of requesting a LOA to be reinstated without reapplying.  All PhD students requesting a LOA and /or withdrawal from GMS should meet with the Associate Provost, Dr. Linda Hyman.  Appointments can be arranged by contacting Kayleigh Klegraefe or calling 617-638-5138.  Additional expansion of the rules governing leave of absences and withdrawal can be found here.  Please follow the refund calendar for key dates.

 

Boston University does not permit a student to enroll simultaneously in more than one graduate program either within Boston University or at another institution, unless those programs have been previously approved by the Trustees of Boston University as a combined degree program.