PhD & MD/PhD – Spring 2014 Registration

MD/PhD Students in BUSM:

  • Medical students in year I, II, III & IV  should register through the  Medical School.

On-Line Registration Procedures:

  • Meet with advisor, discuss course selection and obtain your Academic Advising Access Code for On-line Registration
  • To register,  log into Student Link  using your BU login name, Kerberos password and Academic Advising code and register for classes.
  • Students enrolled in  less than 12 credits who wish to be  certified full-time, should obtain signatures on the Certified Full Time (CFT) Form
  • After registration is complete, verify schedule on Student Link as well as on Blackboard.
  • Full‐time candidates may not register for more than 18 credits without written permission from the program director and academic advisor. If granted this permission, full‐time tuition charges will apply plus $1,374 per credit for each credit above 18 credits.

Important Links and Forms

Additional Information

International Students: Please visit the ISSO site for additional information.

Completion of Graduate Study: All students in graduate study in the Division of Graduate Medical Sciences must register for two consecutive semesters prior to completion of their degree.  All final documents, including the dissertation (if applicable), must be submitted during the last registered semester according to the deadlines on the graduation calendar, and will not be accepted unless all other coursework and requirements of the specific degree have been completed.

Continuing Students with Courses: Students continuing in a program but who are not registered for a full-time course load due to the completion of other degree requirements, such as research, must follow the registration guidelines above and meet with their advisor/program director to discuss course selection and obtain an Academic Advising Access code for on-line registration.  A Certified Full-Time (CFT) Form must be submitted if registering for less than twelve credits of course work.  This form must be signed by the student’s advisor and submitted as a hard copy to the GMS office Registrar.  Students should indicate the type of independent work to be completed during the semester.  Please note that specific details of objectives are required including hours per week  or the request may be denied.  Visa regulations require that most International students maintain full-time status either by course registration or by certification.

Continuing Students without Courses: All students who are no longer taking coursework and are working on their dissertation, or other degree requirements, must register as a continuing student.  Any student registered for continuing study full-time status (GMS MS 986) must submit the Certified Full Time (CFT) Form only for registration.  No additional registration forms are required. Students should indicate the type of independent work to be completed during the semester.  Students should indicate the type of independent work to be completed during the semester.  Please note that specific details of objectives are required including hours per week  or the request may be denied. Continuing student fees will apply. This form must be signed by the student’s advisor and submitted as a hard copy to the GMS office Registrar.

Class Adjustment Guidelines: The Class Adjustment Form should be used to add or drop a class. Please pay close attention to the add/drop deadlines.

Adding a Course:

  • Students may add a course via on-line registration or with the Class Adjustment Form through January 28, 2014.  Some GMS courses are restricted from on-line registration.  For these courses, students must submit a Registration Form or a Class Adjustment Form with instructor and advisor signature.

Dropping a Course(s):

  • Students may drop a course via on-line registration following the approval of their advisor without academic penalty or a “W” grade for standard courses through February 20, 2014.
  • Students who choose to drop a course after the designated drop deadline must obtain both the instructor and advisor signatures, complete the Class Adjustment Form and will receive a “W” grade on their transcript.  After March 28th students may not drop standard courses.
  • To add or drop a non‐standard course, students should use  Student Link to view pertinent add/drop deadlines because non‐standard classes have a customized drop schedule.
  • Students should check their student account as they add and drop classes after the payment deadline and notify the GMS Registrar  if their student status changes from part‐time (0‐11 credits) to full‐time (12‐18credits)  (or vice-versa) in order  to  have their certification code corrected.  A revised scholarship voucher must be submitted to the GMS Financial Aid Administrator (617-638-5216) inthe GMS office.

Address Change, Payment, Billing and Health Insurance

Stipend Checks: All PhD students who are currently in their research years need to register by November 30, 2013 to ensure that a January 2014 stipend check is issued on time.  Students should check with their departmental administrator to make sure the necessary paperwork is in order.

Financial Aid, Fellowships, Scholarships and Deadlines: Students making any class adjustments to their spring semester schedule will be responsible for notifying the program administrator & Ms. Ashe for any scholarship adjustment needed.  If a student has been awarded a fellowship, please bring in a copy of the award or award renewal to Ms. Ashe at the GMS office, as soon as possible in order to establish the student’s financial aid awards.

Payment & Payment Deadlines: All students must be registered and settle their accounts by December 17, 2013.  Payments should be made to Boston University and can be sent to Student Accounting Services, 881 Commonwealth Avenue, Boston, MA 02215. Payment options for degree candidates are available at  Student Accounting Services. All students are expected to use the Student Account Inquiry function on the Student Link to check the balance due on their student account.

Billing: Students should contact the GMS Registrar or Financial Aid Administrator if they have not received a bill by the first week in December, or if there is an error in their bill.

Health Insurance Massachusetts Law: Massachusetts Law stipulates that college students registered must be covered by health insurance. Students registered at Boston University are automatically charged for the PLUS student health insurance plan (Aetna Student Health). Please contact Ellen Millman in Student Accounting Services for assistance.  If a student is charged for PLUS health insurance but is already covered under a comparable health insurance plan based in the United States, he or she may waive the charge on Student Link under the “Money Matters” tab. Waivers should be completed before the payment deadline.  Students who have health insurance charge (s) on their bills cannot ignore the charge. The charge (s) must be paid, waived, or removed by Student Accounting Services by the deadlines.

E-mail Communications: All important GMS communications are e-mailed to the student’s BU e-mail account. It is important that students check their BU e-mail regularly. For those of students who wish to have their e-mail forwarded from their BU account to a different account, please be sure the e-mail forwarding is functioning correctly.

Address Changes/Forwarding Address: Students may change their address on Student Link.

Withdrawing or Taking a Leave of Absence:

A student Withdraws from a program when they officially drop ALL courses taken during the current semester and leave their program of study prior to completion of their degree.

A student requests a Leave of Absence (LOA) to take a period time off prior to resuming and completing their program.

Students should discuss their situation with their department chair/ program director and submit the Withdrawal/Leave of Absence Form to the GMS Registrar.  Students must return within one year of requesting a LOA to be reinstated without reapplying.  All PhD students requesting a LOA and /or withdrawal from GMS should meet with the Associate Provost, Dr. Linda Hyman.  Appointments can be arranged by contacting Kayleigh Klegraefe or calling 617-638-5138.  Additional expansion of the rules governing leave of absences and withdrawal can be found here.  Please follow the refund calendar for key dates.

 

Boston University does not permit a student to enroll simultaneously in more than one graduate program either within Boston University or at another institution, unless those programs have been previously approved by the Trustees of Boston University as a combined degree program.