Meeting Management

Boston University School of Medicine Continuing Medical Education (BUSM CME) sponsors many continuing medical education meetings each year. We also work with outside groups to plan and produce meetings, with and without CME accreditation. Our office has nearly 30 years of combined meeting planning experience. Our staff includes a Certified Meeting Professional, a graphic designer, a meeting professional with extensive experience working with international physicians, and a full staff of program managers and support staff. Our services include:

Accreditation
  • ensure ACCME compliance
  • apply for additional accreditations, such as nursing, psychology, physician assistant, and pharmacy
Program Development
  • provide consultation regarding content
  • define needs assessment
  • determine educational objectives
  • identify educational goals
  • develop educational design and program format
Financial Management
  • budget development
  • vendor contracting
  • tuition and grant management
  • expense disbursement
Site Selection and Contract Negotiations
  • contract with hotels and social venues, both local and national
  • negotiate sleeping room blocks and space requirements
Speaker Recruitment and Coordination
  • faculty communication
  • audio-visual request coordination
  • travel arrangements
  • presentation coordination
  • honoraria payment
  • expense reimbursement
  • ensure speaker compliance with ACCME guidelines
Marketing, Promotion, and Publicity
  • design and produce promotional materials including display advertising, brochures, and save-the-date pieces
  • mailing list research
  • website design and management
  • email promotions
  • liaison with printers
  • mailing and distribution management
Grant Application Support
  • assure ACCME Commercial Support Standard compliance
  • research and apply for grants from pharmaceutical and medical device companies
Registration
  • process registrations (mail, fax, email, web, and phone)
  • utilize a secure server for credit card processing
  • nametag and certificate generation
  • workshop attendance tracking
Syllabus Compilation
  • coordinate with speakers for materials
  • check for compliance and arrange for independent reviewers (when necessary)
  • compile syllabi (design and print)
  • coordinate abstract submission and printed compilations
Program Evaluation and Outcomes Assessment
  • analyze participant evaluations
  • provide course directors and speakers with feedback
  • conduct post-activity follow-up to track practice changes
On-site Services
  • food and beverage oversight
  • audio-visual technician recruitment
  • room set logistics
  • on-site registration services
  • event signage
  • exhibit hall management, including vendor contracting
  • ground transportation and shipping
  • poster session coordination
Social Event Coordination
  • opening and closing banquets
  • welcome receptions
  • faculty dinners
  • accompanying persons tours and activities
  • off-site social activities and educational tours