Grade Submission Policy

Boston University School of Medicine (BUSM) has a policy in place that ensures a timely summative assessment of medical student performance. Our policy is below:

  • Grades for all pre-clerkship course must be reported to the Office of the Registrar within two weeks of the end of the course.
  • Grades for all required clerkships and electives taken at BUSM must be reported to the Office of Registrar within six weeks of the end of the clerkship/elective.

To ensure the policy is strictly adhered to the following steps have been put in place:

Pre-clerkship Courses

  • The Registrar contacts all of the pre-clerkship course coordinators prior to the end of the course to review the time frame for grade submission. They are contacted again one week prior to the deadline as a reminder and to discuss any issues that may prevent the course from submitting the grades within the established time frame.

Required Clerkship Courses and BUSM Electives

2017-2018 Clinical Rotation Grade Deadlines
Date indicated on document is the 4-week mark that begins the follow up process outlined below.

  • At the start of each academic year the Office of Academic Affairs provides the clerkship/elective coordinators with the grade submissions deadlines.
  • 4 Weeks after Block Ends Reminder emails are sent for outstanding evaluations
  • 5 Weeks after Block Ends the Associate Dean of Academic Affairs follow ups on outstanding evaluations and arranges appointment with the faculty member to meet with Dean for the next week
  • Prior to the end of the 6th week, the Dean will meet with the faculty member to determine the grade and deliver it to the Registrar’s Office.

Approved by the Medical Education Committee (MEC) on November 9, 2017