Advising Meal Reimbursement

Purpose of Meals with Students

As part of the Academies of Advisors Program, Academy Advisors are responsible for hosting two meals per year for their student advisees and Advisors-at-Large.

THE GOAL: To provide an informal atmosphere for students to connect with faculty and classmates.
Because the social interaction of all participants is the principal purpose of the meals, modest meals are acceptable and encouraged. The meals support the primary objective of The Academies of Advisors Program: to improve the advising and mentoring of our students, and in the process, promote professional, ethical, and humanitarian values through increased exposure to our best educators and professional role models.

Each Academy Advisor is responsible for scheduling the meals at his/her home (or area restaurant) and inviting all their advisees and their Advisors-at-Large.

Procedure for Meals and Reimbursement
For the fiscal year (July 1 – June 30), each Academy Advisor is provided funds for two meals, based on the number of advisees assigned to each Academy Advisor. These meals are held at the start of the fall and spring semesters.

WHAT IS REIMBURSABLE:

  • food
  • non-alcoholic beverages
  • paper goods (plastic cups, plates, napkins, utensils)

NOT REIMBURSABLE: (per our finance department)

  • dry cleaning
  • house cleaning
  • caterers (for home meals)
  • alcoholic beverages
  • function room rentals (equipment rentals)
  • decorations (centerpieces, flowers)
  • parking
  • tickets (theater, sporting events, parking, etc.)


BUSM Alcohol Policy

 

[from BUSM Student Policy and Reference Manual]
All student-related functions at Boston University School of Medicine that are supported in some part through the Office of the Dean will not include presence or the consumption of alcohol. The Medical School’s policy on the possession and the use of alcohol and drugs is consistent with that of Boston University as expressed in the “Boston University Statement on Illegal Drugs and Alcohol”.

Advisors who do not spend their entire allocation on the two meals are allowed to spend the balance on additional meals with advisees. However, once the fiscal year has ended, these funds are no longer available.